Administrative Assistant BA/MOA Programs

Force Inspection Services

Calgary

In loco

CAD 25.000 - 36.000

Part-time

6 giorni fa

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Descrizione del lavoro

MaKami College in Edmonton or Calgary seeks an Administrative Assistant (BA/MOA Programs) to provide day-to-day support for the BA and MOA programs. Reporting to the Online Programs Manager, you will help ensure smooth delivery and operation of both programs, coordinating records, schedules, and communications.

The ideal candidate is highly organized, detail-oriented, adaptable, with strong written and verbal communication, time management, and the ability to work both independently and as part

Competenze

Minimum two years of administrative experience.
Diploma or certificate in related field is asset.
Experience supporting online programs is an asset.
Proficiency with Microsoft Office Suite and Teams.

Mansioni

Provide administrative support to the Online Programs Manager.
Coordinate and maintain program records, schedules, documentation, and departmental files.
Assist with course setup, program administration, and learning management system processes as required.
Serve as a primary point of contact for online instructors requiring administrative assistance.
Support the coordination of meetings, professional development activities, and departmental events.
Prepare, update, and distribute departmental communications, reports, forms, and correspondence.
Track deadlines, collect information, and support departmental projects and initiatives.
Compile, organize, and maintain data as needed.
Assist with the revision and formatting of program materials, policies, and procedures.
Coordinate the distribution of information to students, instructors, and other departments within the College.
Maintain confidentiality of student, employee, and organizational information
Perform all assigned duties and responsibilities with confidence and to the best of your abilities.

Conoscenze

Attention to detail

Effective communication

Independent work

Team collaboration

Adaptability

Formazione

2-year diploma

Office Administration

Strumenti

Microsoft Office

Microsoft Teams

Moodle

Descrizione del lavoro

Job Category Administrative Support
Employee Type Part time
Required Degree 2 Year Degree
Manage Others No

Work in a purpose driven career with MaKami College, a public post-secondarycollege that has been helping students for over 20 years, with locations in Edmonton and Calgary, Alberta.

MaKami College offers students in-person, online, and blended programs in Massage Therapy, Health Care Aide, Business Administrative Assistant, Medical Office Assistant, and more. Rapidly growing, we are working to expand our campuses and are continuously working to add programs to our course catalogue. We work with our team to grow and develop in areas they are passionate about, focusing on our MaKami Pillars - Leadership, Professionalism, Helpfulness, and Inspiration. MaKami team members are provided with many opportunities for professional career growth in a fulfilling and dynamic work environment.

The MaKami team is passionate about creating generational change through education, and we provide the tools and a safe environment for our staff to change the lives of our students and their families.

The Administrative Assistant (BA/MOA Programs) provides day-to-day administrative support for the Business Administrative Assistant (BA) and Medical Office Assistant (MOA) programs. Reporting to the Online Programs Manager, this position helps support the efficient delivery and operation of both programs.

The Administrative Assistant provides a wide range of administrative services and serves as a key point of contact for BA and MOA faculty. The successful candidate will be highly organized, detail-oriented, adaptable, and possess strong communication and time management skills.

Major Accountabilities/Responsibilities (Including but not limited to the following)

Provide administrative support to the Online Programs Manager and Online Programs department.
Coordinate and maintain program records, schedules, documentation, and departmental files.
Assist with course setup, program administration, and learning management system processes as required.
Serve as a primary point of contact for online instructors requiring administrative assistance
Support the coordination of meetings, professional development activities, and departmental events.
Prepare, update, and distribute departmental communications, reports, forms, and correspondence.
Track deadlines, collect information, and support departmental projects and initiatives.
Compile, organize, and maintain data as needed.
Assist with the revision and formatting of program materials, policies, and procedures.
Coordinate the distribution of information to students, instructors, and other departments within the College.
Maintain confidentiality of student, employee, and organizational information
Perform other related administrative duties as assigned

Education and Experience

Minimum two (2) years of administrative experience, preferably in an educational or post-secondary environment.
Diploma or Certificate in Office Administration, Business Administration, Administrative Professional, or a related field is considered an asset.
Experience supporting online or distance education programs is an asset.
Intermediate to advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Microsoft Teams.
Experience working with Learning Management Systems (such as Moodle) is considered an asset.

Skills and Competencies

Strong attention to detail and problem-solving skills.
Effective communication skills, both written and verbal.
Ability to work independently and as part of a team.
Flexibility to assist with various tasks and adapt to changing priorities.
Ability to build strong relationships internally.
Work efficiently and with integrity under pressure.
Personal Characteristics
Display a professional appearance and demeanor at all times.
Approachable, positive, respectful and courteous
Able to build strong relationships.
Reliable and dependable
Able to use initiative.
Critical thinker and problem solver
Support MaKami's vision of providing a positive learning environment for all students, and a culture of supporting and valuing each other as a member of the MaKami 'family'
Perform all assigned duties and responsibilities with confidence and to the best of your abilities.
Continually seek the most effective ways to streamline daily activities, reduce costs or improve the quality of products and services.
Respectful of others, proactively communicating with a high degree of transparency, respect and professionalism
Work collaboratively with others through the sharing of ideas and knowledge.