Administrative Assistant 3

Winnipeg Regional Health Authority; Winnipeg; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading health authority in Manitoba is seeking an experienced administrative support professional to assist within the Ambulatory Care Services. This role involves coordinating secretarial tasks, managing confidential information, and ensuring effective communication across all levels of healthcare personnel. Ideal candidates will possess a strong secretarial background, proficiency in Microsoft Office, and excellent interpersonal skills. This is an exciting opportunity to contribute to better healthcare outcomes in your community.

Qualifications

• 3-5 years in a senior secretarial position.
• Excellent communication skills at all levels.
• Ability to manage confidential information.

Responsibilities

• Provide administrative and secretarial support.
• Coordinate meetings and prepare materials.
• Monitor capital and operating expenditures.

Skills

Typing

Communication

Medical Terminology

Proficiency in Microsoft Office

Decision-making

Education

High school diploma

Secretarial training program

Certificate courses in supervision/administration/management

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft Access

Microsoft PowerPoint

Job description

Select how often (in days) to receive an alert:

Already a Manitoba health-care employee?

If you are a current Manitoba health-care employee looking for new opportunities, please click on the button below.

Salary is commensurate with education and qualifications.

Shared Health leads the planning and coordinates the integration of patient- centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Under the general direction of the Director Health Services, Ambulatory Care, the incumbent supports the Managers within the portfolio by providing administrative, secretarial tasks as needed as well as coordinating effective and efficient provision of secretarial support.

Duties include: the ongoing monitoring and processing of capital and operating expenditures in the Program; assisting the Managers within the portfolio in dealing with confidential information and tasks (i.e. salaries, grievances, performance conversations); coordinating meetings, attending and recording minutes; composing/typing correspondence, completing special projects, memoranda and reports, and confidential financial documents; performing miscellaneous administrative and secretarial duties; preparing materials for meetings; coordinating conferences/workshops; and the supervision and monitoring of the workload and performance of the office support staff. When required, performs other secretarial and reception tasks.

Experience

• 3-5 years previous experience in a senior secretarial position requiring considerable communication with staff at all levels in the organization.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Successful completion of a recognized secretarial training program or equivalent related experience required.
• Certificate courses in supervision/administration/management preferred.

Certification/Licensure/Registration

Not applicable

Qualifications and Skills

• Typing 60 wpm.
• Demonstrated proficiency in the use of Windows and Microsoft Office including Word, Outlook, Excel, Access, Publisher and PowerPoint required.
• Medical Terminology required.
• Proficiency in Accuro, EPR, and SAP preferred.
• Familiarity with the Health Sciences Centre internal structure, corporate policies and procedures, and physical layout preferred.
• Must have excellent English communication (written and verbal) and interpersonal skills.
• The incumbent must be able to communicate with all levels of hospital personnel including, Directors, Manager and front-line staff of all classifications.
• Must have decision making ability, good judgment, initiative, diplomacy, and the ability to coordinate.
• workflow and develop efficiencies.
• Major issues would be referred to the Manager Health Services.
• Must be able to function with limited guidance, supervision and monitoring.

Physical Requirements

• Frequent interruptions, noise and frequent review/revision of workload priorities.
• Fast-paced, high stress environment with a heavy workload.
• Contact with staff, patients and public.
  

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should selectthe "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodationsare available upon request during the assessment and selection process.