Administrative Assistant (24049)

GEMTEC Consulting Engineers & Scientists Limited; Hanwell; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative Assistant to support its Unexploded Explosive Ordnance (UXO) department. This role involves managing timecard entries, coordinating travel arrangements, and providing essential administrative support across various departments. The company values employee development and offers a comprehensive benefits package including health, dental, and vision insurance, along with a retirement savings plan. Join a dynamic team and contribute to impactful projects in a supportive environment where your skills will be recognized and appreciated.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Retirement Savings Plan

Paid Time Off

Holidays

Qualifications

• Proven experience in administrative support roles in fast-paced environments.
• Ability to prioritize tasks and manage time effectively.

Responsibilities

• Manage timecard and expense entries for a high volume of employees.
• Coordinate flight arrangements and manage travel itineraries.
• Provide administrative support to various departments as needed.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Time Management

Microsoft Office Suite

Education

Diploma or Certificate in Business Administration

Tools

Timecard Systems

Expense Entry Systems

Job description

GEMTEC is a growing firm with offices throughout Atlantic Canada and in Ontario, and we are looking for a motivated and skilled Administrative Assistant to join our Team. GEMTEC management understands that creative, talented employees are assets, and that investing in employee development is an investment in our firm. We strive to have employees that are multi-faceted and versatile with a variety of skills.

We are seeking a highly organized and detail-oriented fulltime Administrative Assistant to support our Unexploded Explosive Ordnance (UXO) department in our Fredericton, NB office.

The successful candidate will have the following :

Educational & Experience Requirements :

• Diploma or Certificate in Business Administration, or related field preferred.
• Proven experience in administrative support roles, preferably in a fast-paced environment.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to prioritize tasks and manage time effectively.
• Experience with timecard and expense entry systems preferred.

Main Duties :

The successful candidate will be able to demonstrate experience in the following :

• Manage timecard and expense entries for a high volume of employees, ensuring accuracy and compliance with company policies.
• Review and carry out Quality Control checks on UXO field reports such as the Daily Operations Reports, Daily Quality Control Reports, Daily Safety Reports, Tailgate Forms, Demolition Forms, etc.
• Coordinate flight arrangements for employees, including booking flights, hotels, transportation, and managing travel itineraries.
• Draft and issue employee contracts, ensuring all necessary terms and conditions are included and accurately documented.
• Confirm and coordinate new hire paperwork and onboarding documents, ensuring all required documents are completed and filed appropriately.
• Provide administrative support to various departments as needed, including scheduling meetings, preparing documents, and organizing files.
• Assist with special projects and initiatives as assigned.
• Adhering to all company policies.
• Other duties as required.

Position :

• Full time (37.5 hours per week).
• Comprehensive benefits package including health, dental, and vision insurance.
• Retirement savings plan with employer match.
• Paid time off and holidays.

Interested individuals, click here to apply :

Thank you for taking the time to consider GEMTEC. Only candidates proceeding to the next phase of the application process will be contacted at this time. We encourage you to connect with us on LinkedIn, even if this opportunity isn’t for you, the next one might be!

Should you be selected for an interview and require accommodation of any kind, please kindly help us understand how we can help.

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Administrative Assistant • Hanwell, New Brunswick