Administrative Assistant (1-year Contract)

onwa; Ottawa; On-site; CAD 40,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

Paid time off at Christmas

Paid holidays

35-hour work week

Wellness days (cultural/personal)

Flexible scheduling

Professional development

Job summary

ONWA (Ontario Native Women’s Association) is seeking an Administrative Assistant to provide comprehensive administrative and reception support to the assigned department. You will help with scheduling, records management, reporting, and communications to ensure smooth program delivery.

Ideal candidates have an office administration certificate and two years of experience, strong organizational skills, and the ability to work independently or in a team.

Qualifications

• Grade 12 Diploma with an Office Administration certificate and two years of administrative experience.
• Strong administrative, organizational, and time management skills.
• Excellent written and verbal communication skills.
• Experience tracking, compiling, and reporting information.
• Ability to multitask, prioritize workloads, and meet deadlines.
• Proficiency with Microsoft Office Suite, Office 365, databases, spreadsheets, internet applications, and office equipment.
• Ability to work independently and as part of a team.
• Knowledge of local community resources and services.
• Ability to speak an Indigenous language is considered an asset.

Responsibilities

• Provide administrative, operational, and reception support to the assigned department.
• Assist with scheduling, records management, reporting requirements, and communications to support program delivery.

Skills

Office administration

Time management

Written & verbal communication

Reporting & data collection

Multitasking

MS Office

Teamwork

Knowledge of community resources

Indigenous language (asset)

Education

Grade 12 Diploma with Office Administration certificate

Tools

Microsoft Office 365

Databases

Job description

Why make ONWA your career choice?

Make a difference in the lives of Indigenous peoples by supporting and advocating for positive change.ONWA prides itself on providing all employees with a total rewards package that is generous and supports our workforce and their family members:

• Competitive salaries
• Paid time off at Christmas
• Additional paid stat and civic holidays
• 35 hour work week
• Paid cultural/personal wellness days
• Flexible scheduling to support work-life balance
• Ongoing professional development

VISION:

At the Ontario Native Women’s Association (ONWA), we celebrate and honour the safety and healing of Indigenous Women and Girls as they take up their leadership roles in the family, community, provincially, nationally and internationally for generations to come.

SCOPE:

The Administrative Assistant provides administrative, operational, and reception support to the assigned department. Reporting to the Manager or designate, the Administrative Assistant assists with daily office operations, scheduling, records management, reporting requirements, and communication activities to support the efficient delivery of ONWA programs and services.

QUALIFICATIONS:

SKILLS:

• Grade 12 Diploma with an Office Administration, Business, or related certificate combined with two (2) years of administrative experience, or an equivalent combination of education and experience.
• Strong administrative, organizational, and time management skills.
• Excellent written and verbal communication skills.
• Experience tracking, compiling, and reporting information.
• Ability to multitask, prioritize workloads, and meet deadlines.
• Proficiency with Microsoft Office Suite, Office 365, databases, spreadsheets, internet applications, and office equipment.
• Ability to work independently and as part of a team.
• Knowledge of local community resources and services.
• Ability to speak an Indigenous language is considered an asset.

KNOWLEDGE:

• Knowledge of office administration and records management practices.
• Knowledge of filing systems, data collection, and reporting processes.
• Understanding of confidentiality and privacy requirements.
• Knowledge of community resources and services available to Indigenous women and families.
• Awareness of the barriers experienced by Indigenous women and families.

Please know, this is an existing role we are looking to fill.

We welcome applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.