Administrative Assistant

Ontario Native Women's Association; Timmins; Hybrid; CAD 39,000 - 47,000; Full time

Benefits offered by this job

Flexible remote work

Salary range below market

Job summary

Ontario Native Women’s Association (ONWA) is seeking an Administrative Assistant to support the manager and department, performing general office duties and providing proactive administrative, operational, technical, and logistical support to Indigenous families within the service area.

The successful candidate will have Grade 12 or Office Certification, MS Office proficiency, strong relationship-building, ability to travel with a reliable vehicle, and a valid Ontario G-class licence; flexible

Qualifications

• Grade 12 or Office Certification with a Business Certificate and 2 years’ Indigenous-community experience.
• Excellent relationship-building skills with the ability to maintain positive relationships with local service agencies.
• Experience in tracking and reporting statistical information.
• Proficient working knowledge of MS Office; knowledge of Not-For-Profit Organizations.

Responsibilities

• Provide administrative, operational, technical, and logistical support to the department.
• Support the manager and report to designated supervisor.
• Coordinate general office duties and maintain organized records.
• Travel as required and manage related arrangements.

Skills

Relationship building

MS Office

Time management

Communication skills

Travel readiness

Driver’s license

Education

Grade 12 or Office Certification

Tools

Not-for-profit knowledge

Job description

Why make ONWA your career choice?

Make a difference in the lives of Indigenous peoples by supporting and advocating for positive change.ONWA prides itself on providing all employees with a total rewards package that is generous and supports our workforce and their family members:

• Competitive salaries
• Generous paid vacation time
• Paid time off at Christmas above paid vacation time
• Additional paid stat and civic holidays
• 35-hour work week
• Comprehensive benefits program including health, paramedical, dental, vision, and EAP. All premiums are covered by the employer.
• Healthcare Spending Account and Lifestyle Spending Account
• Participate in CAAT defined benefit pension plan and retire with secure lifetime retirement income
• Paid sick days
• Paid cultural/personal wellness days
• Flexible scheduling to support work-life balance
• Ongoing professional development.
• Possible reimbursement on a portion of cell phone and internet expenses

VISION:

At the Ontario Native Women’s Association (ONWA), we celebrate and honor the safety and healing of Indigenous Women and Girls as they take up their leadership roles in the family, community, provincially, nationally, and internationally for generations to come.

SCOPE:

The Administrative Assistant will support their manager and the department in which they reside. This role will actively seek out services and resources available to Indigenous families within the service area. Reporting to their Manager or designate, the Administrative Assistant will perform general office management duties, providing organized and proactive administrative, operational, technical, and logistical support to the department.

QUALIFICATIONS:

• Grade 12 or Office Certification – Business Certificate and 2 years’ experience in an Indigenouscommunity setting, combined with strong administrative skills and experience.
• Excellent relationship building skills with the ability to maintain positive relationships with local service agencies.
• Experience in tracking and reporting statistical information.
• Knowledge, awareness, and connection to community resources, services and organizations within the community(s).
• Ability to network with other community agencies/services/organizations.
• Demonstrated experience providing services to Indigenous families and communities.
• Must be dependable, able to follow instructions, respond to management direction, and be able to improve performance through management feedback.
• Capacity to solve problems and understand different perspectives.
• Ability to plan, organize, and manage time effectively.
• Highly motivated with the ability to work with minimal supervision, independently or as part of a team.
• Excellent organizational and communication skills and an ability to follow through on assigned duties independently with strict deadlines.
• Knowledge of Not-For Profit Organizations.
• Proficient working knowledge of MS Office Software, internet, and general office equipment, as well as internal database and software systems etc.
• Ability to travel.
• Reliable vehicle, appropriate (minimum $2M) vehicle insurance coverage and valid Ontario “G”class driver’s license.
• Current, valid vulnerable sector criminal records check. Valid 1st Aid/CPR.
• A cellular phone and internet access is required within this position.
• Must be willing and able to work a flexible working from home arrangement if required. This mayinclude a combination of virtual remote work in your home and in office arrangements. This will be based on operational needs and will be determined by ONWA.
• Ability to speak an Indigenous Language is considered an asset.

Please know, this is an existing role we are looking to fill.

The full salary range for this role is $38,600 - $47,124.80. ONWA conducts annual performance reviews, and employees may be eligible for salary adjustments based on performance outcomes and available funding.

We welcome applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

If you would like to learn more about the job, please send us an email at [e-mail].