Administrative Assistant (1-year Contract)

Ontario Native Women's Association; Ottawa; On-site; CAD 45,000 - 55,000; Full time

Job summary

Ontario Native Women's Association (ONWA) seeks an Administrative Assistant to support the assigned department with professional reception, scheduling, records management and timely reporting.

You will work in a collaborative team to deliver ONWA programs, coordinating communications, maintaining confidential information, and helping ensure responsive services for Indigenous women and families in Ottawa and the region.

Qualifications

• Grade 12 diploma with an Office Administration, Business, or related certificate and two years of admin experience.
• Strong administrative, organizational, and time-management skills.
• Proficiency with Microsoft Office Suite, Office 365, databases, spreadsheets, internet applications, and office equipment.

Responsibilities

• Provide administrative, operational, and reception support to the assigned department.
• Support daily office operations, scheduling, records management, reporting requirements, and communication activities.

Skills

Office administration

Communication skills

Time management

Record keeping

Team player

Microsoft Office

Office 365

Databases

Indigenous language knowledge

Education

Office Administration certificate

Tools

Microsoft Office Suite

Office 365

Databases

Job description

Why make ONWA your career choice?

Make a difference in the lives of Indigenous peoples by supporting and advocating for positive change. ONWA prides itself on providing all employees with a total rewards package that is generous and supports our workforce and their family members:

• Competitive salaries
• Paid time off at Christmas
• Additional paid stat and civic holidays
• 35 hour work week
• Paid cultural/personal wellness days
• Flexible scheduling to support work-life balance
• Ongoing professional development

VISION:

At the Ontario Native Women’s Association (ONWA), we celebrate and honour the safety and healing of Indigenous Women and Girls as they take up their leadership roles in the family, community, provincially, nationally and internationally for generations to come.

SCOPE:

The Administrative Assistant provides administrative, operational, and reception support to the assigned department. Reporting to the Manager or designate, the Administrative Assistant assists with daily office operations, scheduling, records management, reporting requirements, and communication activities to support the efficient delivery of ONWA programs and services.

QUALIFICATIONS:

SKILLS:

• Grade 12 Diploma with an Office Administration, Business, or related certificate combined with two (2) years of administrative experience, or an equivalent combination of education and experience.
• Strong administrative, organizational, and time management skills.
• Excellent written and verbal communication skills.
• Experience tracking, compiling, and reporting information.
• Ability to multitask, prioritize workloads, and meet deadlines.
• Proficiency with Microsoft Office Suite, Office 365, databases, spreadsheets, internet applications, and office equipment.
• Ability to work independently and as part of a team.
• Knowledge of local community resources and services.
• Ability to speak an Indigenous language is considered an asset.

KNOWLEDGE:

• Knowledge of office administration and records management practices.
• Knowledge of filing systems, data collection, and reporting processes.
• Understanding of confidentiality and privacy requirements.
• Knowledge of community resources and services available to Indigenous women and families.
• Awareness of the barriers experienced by Indigenous women and families.

Please know, this is an existing role we are looking to fill.

We welcome applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.