Administrative Assistant

CancerCare Manitoba; Winnipeg; On-site; CAD 42,000 - 54,000; Full time

Job summary

CancerCare Manitoba is seeking an Administrative Assistant to provide high level administrative support for the Outpatient Clinic Services Program and Systemic Therapy Program in Winnipeg. The role reports to the Administrative Officer and includes payroll entry, meeting coordination, and SOP preparation.

The ideal candidate has a recognized Administrative Training Program and 3 years of related experience, with strong MS Office skills and the ability to manage multiple priorities in a

Qualifications

• Successful completion of a recognized Administrative Training Program.
• 3 years directly related experience supporting an intermediate/senior level leader.
• Experience on payroll entries for department staff; minutes and agendas.

Responsibilities

• Provide high level administrative support and office management for OCSP and STP.
• Enter payroll when required; assist with program statistics.
• Coordinate hiring, meeting minutes, and preparation of SOPs and financial paperwork.
• Maintain confidentiality and prioritize a large workload in a fast-paced environment.
• Foster coordination between OCSP & STP and CCMB senior leadership.

Skills

Organizational skills

Communication skills

Multidisciplinary coordination

MS Office proficiency

Time management

Teamwork

Typing speed 65 WPM

Education

Administrative Training Program

Tools

Outlook

Word

Excel

Access

PowerPoint

Job description

CancerCare Manitoba is a provincial agency which provides clinical and academic services and leadership for cancer control and the treatment of blood disorders. Our shared vision of a world free of cancer drives every member of our team. CancerCare Manitoba is the perfect place to thrive if you're seeking a fulfilling career in an organization that is committed to its employees' well-being and professional development.

Competition # 304-26-71305

Posting End Date: September 1,2026

City: Winnipeg

Work Location: MacCharles

Department: Outpatient Clinic Services Program & Systemic Therapy Program

Union: Non-Union

Hiring Status: Termporary

Reason for Term: Other Leave

Anticipated Start and End Dates: ASAP - Indefinite

FTE: 1.0

Anticipated Shift: Days

Daily Hours Worked: 7.5

Annual Base Hours: 1950

Salary: $27.611, $28.587, $29.428, $30.396, $31.306, $32.472, $33.511

Job Summary

The Administrative Assistant at CancerCare MB (CCMB) will be responsible for providing high level administrative support and office management to the staff for the Outpatient Clinic Services Program (OCSP) and the Systemic Therapy Program (STP). Under the supervision of the Administrative Officer, the incumbent will provide confidential administrative support for OCSP and STP leadership, enter payroll when required, support program statistics and perform other duties as assigned to meet the objectives. The incumbent will also assist the department with hiring, coordination and minute taking of meetings, preparation and upkeep of administrative standard operating procedures, preparation of financial paper work and coverage for out-of-scope administrative duties.

The Administrative Assistant will be required to work in a fast-paced environment and to prioritize a large complex workload to meet deadlines. The incumbent has the ability to coordinate workflow and meet deadlines with frequent interruptions, exercise sound judgment, maintain confidentiality, and be willing to assume a variety of assignments, as required. The candidate must be a self-starter, have the ability to work both independently and in a team setting with minimal supervision.

The incumbent will work to ensure a high level of coordination and communication between OCSP & STP, CCMB senior leadership as well as the various CCMB departments.

Qualifications

Education

• Successful completion of a recognized Administrative Training Program from an accredited educational institution.

Experience

• 3 years directly related experience, supporting an intermediate / senior level leader
• Experience on payroll entries for department staff
• Experience recording and preparing minutes and agendas

An acceptable equivalent combination of education and experience may be considered.

Skills And Abilities

• Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines
• Ability to coordinate and work with a multidisciplinary team
• Strong organizational, prioritization skills, & attention to detail
• Strong computer literacy and proficiency in MS Office Suite (Outlook, Word, Excel, Access, PowerPoint)
• Excellent communication (written and verbal) and interpersonal skills
• Ability to work effectively both independently and as a member of a team
• Ability to work in several competing priorities simultaneously
• Demonstrated problem-solving and organizational skills
• Demonstrated excellence of written and verbal communication skills
• Ability to compose correspondence on behalf of leadership
• Experience scheduling and coordinating meetings and travels
• Experience maintaining spreadsheets and databases
• Excellent keyboarding skills 65 WPM.

Physical Demands and Working Conditions

• Must be able to work safely in a typical computerized office environment and able to lift and carry items

Other

• Must have satisfactory employment record.
• Must be legally able to work in Canada.
• Ability to speak French is preferred.

This position is subject to a Criminal Record Check, including Vulnerable Sector Search, an Adult Abuse Registry Check and a Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred.

CancerCare Manitoba is committed to developing inclusive, barrier-free recruitment processes and work environment. If you are contacted by CancerCare Manitoba regarding a job opportunity or testing, please advise if accommodation measures must be taken to enable you to apply and be assessed in a fair and equitable manner.

This information is available in alternative formats on request.

We thank all that apply and advise that only those applicants selected for further consideration will be contacted.