Administrative Assistant

Summit Search Group; Winnipeg; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading company in the seed processing industry is looking for an experienced Administrative Assistant to support their financial and administrative functions. The role involves managing inventory, processing transactions, providing clerical support, and ensuring efficient operations. The ideal candidate will possess strong organizational and communication skills, with a background in administration and proficiency in Microsoft Office applications.

Qualifications

• Minimum of two years administrative assistant experience.
• Accounting experience is an asset.

Responsibilities

• Run the truck scale managing bulk seed deliveries.
• Assist with the entry of invoices and work orders.
• Act as a first point of contact for customer service.

Skills

Organizational skills

Communication skills

Customer service skills

Multi-tasking

Proficiency in Microsoft Office

Job description

Summit Search Group is excited to partner with our client, Pitura Seeds. We are seeking an experienced Administrative Assistant to join their dynamic team. Pitura Seeds is Western Canada’s largest family-owned pedigreed seed processing facility, with a proud heritage spanning 100 years and three generations. Each year, the company grows and contracts tens of thousands of acres of high-quality pulses, cereals, and oilseeds. Situated just 25 minutes south of Winnipeg, Pitura Seeds is recognized as one of Manitoba’s fastest-growing companies. Pitura Seeds is proud to be a family-owned and run business that supports the communities it serves.

What You’ll Do:

Pitura Seeds is seeking a dynamic individual to fill the role of Administrative Assistant. This individual will help our growing company find success. They will be responsible for supporting the administrative and financial functions of the company. This role includes managing inventory by running the truck scale including recording and processing the related transactions. There will also be general administrative and bookkeeping tasks including supporting the accounts payable and receivable functions of the company to ensure efficient office operations.

Responsibilities:

• Run the truck scale managing bulk seed deliveries, including recording and processing scale information
• Assist with the management inventory of bagged product including preparing bills of lading and doing periodic inventory counts.
• Assist with the timely and accurate entry of invoices, PO’s and work orders.
• Generate reports to support sales and operations activities
• Perform a variety of administrative and clerical office support activities for multiple staff ensuring timely adherence to both internal and external deadlines
• Act as a first point of contact for customer service
• Review, sort and distribute incoming and outgoing mail and couriers
• Assist in the preparation of regularly scheduled reports
• Coordinate and schedule internal and external meetings, appointments and travel arrangements
• Maintain and monitor office supply inventory levels and place orders as required
• Develop a thorough understanding of internal programs and processes
• Contribute to the development of new ideas and approaches to improve work processes

Our Ideal Candidate:

• Minimum of two years administrative assistant experience
• Great organizational skills with the ability to multi-task
• Accounting experience is an asset
• Great communication and customer service skills
• Proficient in Microsoft Office suite of applications (Excel, Word and Outlook)
• Experience and competence with telephone skills;

Summit Search Group has a strong commitment to Diversity, Equality and Inclusion. We strive for continuous development, modeling, inclusive behaviors and proactively managing bias throughout our process.