Administrative Assistant

Dynamic Building Control; Winnipeg; On-site; CAD 40,000 - 50,000; Full time

Job summary

Dynamic Building Controls is seeking an Administrative Assistant in Winnipeg to support the team with clerical and administrative duties. A strong emphasis on customer service, communication, and coordination with multiple departments is essential to keep projects on track.

The role requires detail orientation, excellent time management, and the ability to work under pressure to meet deadlines. HVAC/controls knowledge and a valid Class 5 license are considered assets.

Qualifications

• Must be detail oriented and able to work under pressure to meet deadlines.
• Strong written and verbal communication skills; able to work in a team.
• Excellent planning, organization and time management abilities.
• Dedication to customer service and support.
• Ability to identify and resolve problems.
• Knowledge of HVAC, electrical systems and/or controls is an asset.
• Valid Class 5 driver's license is required.

Responsibilities

• Open and distribute incoming mail and other material.
• Coordinate internal information flow with other departments.
• Answer telephone and electronic inquiries and relay messages.
• Set up and maintain filing systems (manual and computerized).
• Arrange travel schedules and reservations.
• Manage parts and service requests and track job progress.
• Collaborate with sales, technicians, and Project Managers on project stages.
• Support accounting for progress billing on projects.
• Produce installation, operation, and maintenance manuals.
• Maintain and update the sales bid calendar.
• Track electricians' hours and job costing.
• Produce progress and review reports with the team to keep projects on track.
• Enter job orders and generate material purchase orders.
• Perform other duties as assigned.

Skills

Detail oriented

Communication

Time management

Customer service

Problem solving

Driver's license

Education

Instrumentation & controls program

Electrical/mechanical engineering/technology

Job description

Salary Range: $40,000.00 To $50,000.00 Annually

Dynamic Building Controls is in search of an Administrative Assistant. The successful candidate will be a dedicated, hard-working individual who takes pride in their work. They will be responsible for performing clerical and administrative duties within the organization to support the team and management team. They will maintain excellent rapport and build long-term value-based relationships with customers and internal parties. With their enthusiastic and ambitious energy, they will provide the highest quality customer service and will play a definite key role in enhancing our corporate image and reputation.

Duties and Responsibilities:

• Open and distribute incoming regular and electronic mail and other material


• Co-ordinate the flow of information internally and with other departments as required


• Answer telephone and electronic enquiries and relay telephone calls and messages


• Set up and maintain manual and computerized information filing systems


• Arrange travel schedules and make reservations


• Manage parts and service requests


• Work with the sales department, technicians, and Project Managers to track job progress and keep track of project stages


• Work with the accounting department for progress billing of projects


• Produce installation, operation, and maintenance manuals for projects


• Manage and update the sales bid calendar


• Track the electrician's hours and job costing


• Produce job progress reports and review reports with the team of technicians and electricians to ensure that jobs and projects are on track


• Enter job orders and produce material purchase orders for projects


• Other duties as assigned

Beneficial Skills and Requirements:

• Must be detail oriented with the ability to work under pressure and meet deadlines


• Strong written and verbal communication skills, ability to communicate effectively and work as a team


• Strong planning, organization and time management skills


• Dedication to customer service and support


• Ability to identify and resolve problems


• Knowledge of, or experience in an HVAC, Electrical systems, and/or controls business is considered a definite asset


• Must have a class 5 driver's license

Education / Training:

• Completion and certification of a two- or three-year college program in instrumentation and controls is considered an asset


• Post-secondary education in electrical or mechanical engineering/technology