Administrative Assistant

BCI; Victoria; On-site; CAD 58,000 - 65,000; Full time

Job summary

Join a forward-thinking organization as an Administrative Assistant in the Infrastructure & Renewable Resources department, where you will play a crucial role in supporting a dynamic global team. This position offers a diverse range of responsibilities, focusing on travel coordination and administrative support in a fast-paced environment. You'll have the chance to collaborate with talented professionals, manage travel logistics, and contribute to team-building events. With a competitive salary and a commitment to employee well-being, this opportunity promises a fulfilling career path in a supportive workplace culture.

Benefits

Comprehensive health & dental benefits

Defined benefit pension plan

20 days vacation

6 paid personal days

2 paid days for volunteering

Annual wellness allowance

Tuition reimbursement

In-house mentoring program

Work from home option

Collaborative work culture

Qualifications

• Minimum 2 to 3 years of administrative support experience.
• Experience in coordinating complex travel itineraries.
• Prior experience in a corporate setting preferred.

Responsibilities

• Provide travel coordination and process expense reimbursements.
• Assist in planning and coordinating department events.
• Collaborate with admin team for seamless support.

Skills

Organizational Skills

Analytical Skills

Problem-Solving Skills

Communication Skills

Multitasking

Adaptability

Education

Post-secondary education

Tools

Microsoft Office

SharePoint

Adobe Acrobat

Job description

This is an exciting opportunity to join our Infrastructure & Renewable Resources (I&RR) department and provide administrative support to our growing global team of 50+ based across Victoria, Vancouver, London, and Mumbai. The role would have a focus on all things travel-related, as well as other ongoing projects and events that you will be supporting throughout the year. Become a valuable member of the I&RR administrative support team in this collaborative environment where no two days are the same!

DEPARTMENT DESCRIPTION

On behalf of BCI’s clients, the Infrastructure & Renewable Resources (I&RR) team invests globally in infrastructure assets and businesses that provide stable long-term investment returns. BCI’s I&RR portfolio has $28+ billion in AUM and ranks as the ninth largest institutional infrastructure investor globally. The portfolio spans a range of sectors including energy, transport, utilities, and data infrastructure as well as tangible assets such as timberland and agriculture.

THE OPPORTUNITY

Reporting to the Executive Assistant to the Executive Vice President & Global Head, the Administrative Assistant performs a wide range of administrative functions to support the Infrastructure & Renewable Resources global department. This role focuses on providing administrative support, particularly in travel and expenses management for the department.

The individual in this role must function effectively in a fast-paced environment, adapt to frequent changes in priorities and deadlines, and execute tasks with a high degree of accuracy and attention to detail.

WHAT YOU BRING

• Post-secondary education with a minimum of 2 to 3 years of administrative support work experience
• Ability to multitask, demonstrate adaptability when faced with changing priorities, and meet deadlines while maintaining a service-oriented mindset
• Strong organizational, analytical, and problem-solving skills, with high attention to detail to address administrative challenges as they arise
• A team player possessing a practical, common-sense approach; responsible, reliable, and results oriented
• Ability to collaborate and foster positive relationships with external contacts and internal staff members
• Excellent verbal and written communication skills
• Experience in working on complex travel itineraries
• Prior experience in a corporate setting is preferred
• Proficiency in Microsoft Office, SharePoint, Adobe Acrobat and other common office software applications

WHAT YOU GET TO DO

• Collaborates with the broader admin team to provide travel coordination and process expense reimbursements for team members
• Coordinates booking of flights, hotels, and ground transportation
• Processes travel expenses and reconciles travel-related costs
• Stays informed on travel risks, restrictions, and special requirements, including visa applications and travel documentation; providing updates as required
• Processes team member's general business expense claims for reimbursement
• Performs monthly reconciliation of corporate credit card expenses and Uber Taxi department membership accounts
• Collaborates with the admin team to stay updated on schedules, events, team vacation/travel, and department-wide updates, ensuring timely delivery of department communications
• Contributes to additional administrative services in support of the growth and expansion of the I&RR program, including general clerical services such as printing, photocopying, formatting, scanning, and handling ad hoc requests, with an emphasis on confidentiality
• Collaborates with the admin team to schedule and coordinate in-person and virtual meetings, including registering and greeting guests, setting up facilities, coordinating catering services, and managing technology requirements
• Assists in planning and coordinating department onsite/offsite and team-building events
• Supports the admin team in facilitating onboarding and offboarding procedures for new hires and resignations
• Assists in maintaining department-wide media and data subscriptions in collaboration with the admin team
• Collaborates with the EVP Admin team to provide mutual coverage during absences and leaves, ensuring seamless administrative support

WHERE YOU WILL WORK

Work from our downtown Victoria office.

SALARY RANGE

BCI offers a competitive total rewards package which includes a performance-based incentive plan, comprehensive health & dental benefits, a defined benefit pension plan and paid time off.

The annualized base salary range for this Victoria-based role is CAD $58,000 to $65,000.

The base salary offered to the successful candidate will consider a wide array of factors including but not limited to the individual’s skill set, level of experience applicable to the role they are being offered and consideration to internal equity.

We pay our people competitively in the markets in which we compete for talent and with consideration to internal equity and job structure. We aim for actual pay to be around the median of the market for target or expected levels of performance, and around the upper quartile of the market for excellent performance.

Actual salaries may vary and may be above or below the range based on various factors, including, but not limited to, experience and expertise.

WHY APPLY TO JOIN BCI

With our values as our anchor, it’s our people that help shape employee-focused initiatives and who create the environment we work in each day – all of which further strengthens our culture. BCI has been recognized as one of Canada’s Top 100 Employers – for the sixth consecutive year - and has built programs and benefits to support all our employees, including;

• Extended health and dental coverage, start on your first day of work. We have you covered!
• Our telehealth provider Dialogue connects you and your family to virtual healthcare appointments.
• Eligibility to the defined benefit BC Public Service Pension Plan providing you with a secure retirement income.
• Time off includes: 20 days vacation, 6 paid personal days, and 2 paid days for volunteering – to support physical, mental, and community health.
• Four days in office, with the option to work from home once a week, promoting both a collaborative work culture and a healthy work-life balance.
• Annual wellness allowance to support an active lifestyle as well as physical well-being when working at home.
• On-going learning through our in-house mentoring program, professional dues support, tuition reimbursement, and online and in-house learning.

TO APPLY

Apply online with a copy of your resume. We encourage timely submissions of applications as candidates will be actively reviewed and the interview process may advance earlier.

Referrals: If you are currently connected with a BCI employee and plan to list them as a referee, please ensure you reach out to them first to get their consent to do so. All referrals will be verified internally.

We welcome applications from all qualified candidates who are interested in applying for this role. You will need to be legally authorized to work in the country where this job is located. If you currently do not have authorization, or if your work permit has restrictions, or is due to expire in 12 months or less, please ensure to flag this to our recruitment team if your application is shortlisted.

Closing date: May 29, 2025

At BCI, we value diversity and believe in fostering an inclusive culture where all employees can be successful.

We are performance and client focused and value integrity; if you share these values, we want to know you.

We recognize that some skills can be learned on the job and encourage all to apply.

If you require an accommodation for the recruitment process (including alternate formats of materials, accessible meeting rooms or other accommodations), contact us at [e-mail].

We would like to hear from you!

About BCI

British Columbia Investment Management Corporation (BCI) offers an exceptional opportunity to work at a world-class organization while living in a west coast setting. With $250.4 billion of gross assets under management, BCI is the provider of investment management services to British Columbia’s public sector. We invest globally across a range of asset classes and strategies in public and private markets. BCI generates the investment returns that help our British Columbian public sector clients build financially secure futures.