administrative assistant

Olympus Masonry; Vancouver; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player in the construction sector is seeking a dedicated operations manager to oversee daily tasks and ensure smooth workflow. This role involves managing contracts, training staff, and providing exceptional customer service. Ideal candidates will have strong organizational skills and the ability to multitask effectively. Join a dynamic team where your contributions will directly impact the success of operations. If you are reliable, adaptable, and ready to take on challenges, this opportunity is perfect for you!

Benefits

Public transportation available

Qualifications

• 1-2 years of experience in a relevant field.
• Strong computer skills, especially in MS Office and accounting software.

Responsibilities

• Direct and control daily operations and manage contracts.
• Train staff and oversee payroll administration.
• Provide customer service and maintain digital databases.

Skills

Multitasking

Time management

Attention to detail

Organizational skills

Customer service

Education

College diploma or certificate (1-2 years)

Tools

MS Office

Quick Books

Adobe Photoshop

Accounting software

Job description

Overview

Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Construction

Responsibilities

Tasks

• Direct and control daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Train staff
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Liaise with management, union officials and HR consultants
• Negotiate collective agreements on behalf of employers or workers
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Recruit and hire workers and carry out related staffing actions
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Adobe Photoshop
• Social Media
• Accounting software
• MS Office
• Quick Books
• Adobe Acrobat Reader

Technical terminology

• Business

Area of work experience

• Purchasing, procurement and contracts

Area of specialization

• Correspondence
• Contracts
• Invoices
• Payroll services

Additional information

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Organized
• Team player
• Accurate
• Reliability
• Time management
• Adaptability
• Dependability
• Quick learner