Administrative Assistant

EVS Canada; Vancouver; On-site; CAD 50,000 - 55,000; Full time

Job summary

Join a growing company specializing in premium beverage services as an Administrative Assistant. You will support day-to-day operations, financial tasks, and HR duties. Ideal candidates are organized, detail-oriented, and have experience in administrative roles, particularly with finance. Enjoy a competitive salary, comprehensive benefits, and opportunities for growth in a collaborative environment.

Benefits

Extended health coverage

RRSP with 5% employer match

Generous paid time off

Company-issued laptop

Cell phone allowance

Qualifications

• Experience in financial processes such as invoicing and reconciliations.
• Highly organized with strong attention to detail.
• Excellent communication and time-management skills.

Responsibilities

• Coordinate internal scheduling, meetings, and office communications.
• Process accounts payable and accounts receivable.
• Assist with recruitment coordination and onboarding documentation.

Skills

Organizational Skills

Communication

Time Management

Education

2+ years in an administrative role

Tools

Microsoft Office

Job description

Join to apply for the Administrative Assistant role at EVS Canada

Join to apply for the Administrative Assistant role at EVS Canada

Salary:$50,000 – $55,000 annually + Commission

About Us:

EVS Canada Ltd. is a growing company that specializes in premium beverage services. As the exclusive Canadian partner for Nespresso Professional, nunshen tea, and Nayka water, we deliver exceptional service and value across multiple provinces. We are looking for an organized and detail-oriented Administrative Assistant to support our day-to-day office operations and assist with financial tasks.

Position Overview:

The Administrative Assistant will be key in keeping our operations running smoothly. While the core focus is on general administration and office support, including scheduling, internal communication, records management, and coordination tasks, we are looking for someone with experience in finance who can also contribute to financial processes such as invoicing, reconciliations, and reporting. Additionally, the position will temporarily support HR duties during a 15-month maternity leave.

The Role (Including but not limited to):

Administrative Support

• Coordinate internal scheduling, meetings, and office communications.
• Order and manage office supplies; maintain the organization of the workspace.
• Assist with filing systems, document preparation, and general correspondence.
• Support facility and lease-related administration
• Help manage insurance documents and workers’ compensation records.
• Maintain confidentiality and organization of company records and documents.

Finance Support

• Process accounts payable and accounts receivable.
• Generate and track client invoices and payment status.
• Handle deposits and occasional bank runs
• Reconcile monthly credit card statements.
• Assist with payroll administration and maintain accurate pay profile records.
• Support financial reporting and coordinate with external accountants for audits.

HR Support

• Assist with recruitment coordination: job postings, interview scheduling, and onboarding documentation.
• Maintain employee records and support benefits administration.
• Help with internal policy communication and employee file updates.
• Support team-building activities and company events planning.

Qualifications:

• 2+ years in an administrative role, ideally with exposure to financial or HR tasks.
• Highly organized with strong attention to detail.
• Excellent communication and time-management skills.
• Proficient in Microsoft Office (especially Excel and Outlook).
• Experience with invoicing, payroll systems, or basic bookkeeping is an asset.
• Discreet and dependable when handling sensitive information.

Why Join EVS Canada Ltd.:

• Competitive salary and commission opportunity.
• Comprehensive Benefits: Extended health coverage, including medical, dental, and vision.
• Financial Growth: RRSP with a 5% employer match and competitive bonus programs.
• Work-Life Balance: Generous paid time off, paid holidays, and a supportive work environment.
• Additional Perks: Company-issued laptop, cell phone allowance.
• Opportunities for growth and development in a collaborative environment.

We are looking for someone with experience in financial processes such as invoicing, reconciliations, and expense tracking. Familiarity with financial software and tools is an asset. Only candidates who meet the criteria will be contacted. Please do not call regarding the status of your application.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Food and Beverage Services

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