Administrative Assistant

MatchBox Consulting Group; Vancouver; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading recruitment firm in Vancouver is seeking an Administrative Assistant to support an Executive. The role involves managing schedules, providing administrative support, and handling sensitive information. Ideal candidates will have 2+ years of experience, strong organizational skills, and proficiency in Microsoft Office. This position offers a chance to work in a dynamic environment with a focus on collaboration and adaptability.

Qualifications

• 2+ years of administrative assistant or similar experience.
• Proficiency in Microsoft Office Suite.
• Ability to work independently with minimal supervision.

Responsibilities

• Maintain and manage the executive's schedule.
• Provide administrative support to an Executive.
• Handle sensitive information with confidentiality.

Skills

Organizational skills

Communication skills

Time-management skills

Attention to detail

Problem-solving abilities

Professional demeanor

Adaptability

Discretion

Initiative

Team player

Tools

Microsoft Office Suite

Job description

MatchBox Consulting Group is looking for an Administrative Assistant. Our client is a top developer renowned for their expertise in residential and commercial projects across several Canadian cities, including Vancouver and Toronto.

Responsibilities

1. Maintain and manage the executive's schedule, including arranging meetings, appointments, and travel plans.
2. Provide administrative and general support to an Executive on a day-to-day basis as part of a team.
3. Expenses tracking and reporting
4. Handle sensitive information with the highest level of confidentiality and discretion.
5. Perform ad hoc duties and projects as required.

Requirements

• 2+ years of administrative assistant or similar experience.
• Superior organizational, communication, and time-management skills.
• Proficiency in Microsoft Office Suite.
• Attention to detail and problem-solving abilities.
• Professional demeanor and adaptability.
• Ability to work independently with minimal supervision.
• Ability to anticipate needs and take initiative.
• Adaptability to changing priorities.
• Discretion in handling sensitive information.
• Collaborative team player

For more current job opportunities, follow MatchBox at linkedin.com/company/matchbox-recruitment.

About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is a leading recruitment and solutions firm specializing in IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We leverage extensive industry experience to build strong connections and opportunities within the workforce and labor market.

MatchBox is committed to equal opportunity employment. We welcome applications from all backgrounds, including minority groups, individuals with disabilities, LGBTQ+ individuals, and Indigenous peoples. We ensure fair treatment and an inclusive environment, with ongoing training for our recruitment teams.

Please note that all candidates must obtain the necessary work permits from the Government of Canada before applying. This position is open only to residents of Canada who are legally authorized to work in Canada. Applications from others will not be considered.

Further Consideration

We receive a high volume of applications and will contact only those candidates selected for further consideration.

Learn more at www.matchboxhr.com.

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