Administrative Assistant

Klohn Crippen Berger Consultoria Ltda; Vancouver; Hybrid; CAD 48,000 - 60,000; Full time

Benefits offered by this job

Hybrid work

Annual performance and salary review

Bonus payouts

Vacation policy aligned withexperience

Paid OT and wellness days

Flexible benefits

Job summary

KCB is recruiting an Administrative Assistant in Vancouver to support day-to-day office operations within the Mining Environmental Group. The role involves coordinating documentation, managing records, and assisting with travel and events from our Vancouver office.

The ideal candidate has a high school diploma, 2+ years of admin experience, strong MS Office skills, and excellent written English. Hybrid work options and career development opportunities are offered.

Qualifications

• High school diploma or equivalent.
• 2+ years’ experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint, as well as PDF software.
• Exceptional attention to detail, with a keen eye for written English.
• Strong organizational and time management skills.
• A professional demeanor and strong interpersonal skills.
• A diploma or certificate in Office Administration, Business Administration, or a related field, or an equivalent combination of education and experience.
• A collaborative approach and willingness to support administrative processes and events.
• A proactive mindset and ability to balance competing priorities in a busy office environment.

Responsibilities

• Support day-to-day office operations and project needs through administrative coordination, document preparation, reporting, data compilation, travel arrangements, and meeting logistics.
• Maintain the engineering project library, archives, and records tracking system, including data indexes and accessible project documentation.
• Coordinate office supplies and services to ensure resources are available to staff.
• Track PPE inventory and coordinate replenishment.
• Coordinate branded merchandise and support conferences, events, and employee anniversaries.
• Update MEG intranet with employee announcements and events.
• Collaborate with the administrative team, office leadership, operations managers, service providers, consultants, and staff across the office.

Skills

Organization

Time management

Interpersonal skills

Written English

Attention to detail

Professional demeanor

Education

High school diploma

Office Administration credential

Tools

Microsoft Office

PDF software

Job description

Administrative Assistant

Vancouver

KCB is a multidisciplinary engineering, geoscience, and environmental consulting firm grounded in our values of Passion, Integrity, and Excellence. With teams across North America, South America, Australasia, and Europe, we bring together global technical knowledge, local insight, and a shared commitment to solving complex challenges that matter.

Today's challenges demand more than just technical knowledge; they require collaboration, creativity, and a deep understanding of the communities, industries, and environments that we support. At KCB, our team collaborates across regions and disciplines to bring practical thinking, technical excellence, and diverse perspectives to every project.

We are problem-solvers at heart. Our teams bring passion to complex challenges, integrity to every client relationship and excellence to the solutions we deliver for communities, industries, and future generations.

Guided by our long-term ambition of Globally Connected Excellence and our purpose of Sustaining the Future, we work alongside our clients to deliver lasting solutions that strengthen resilience and benefit future generations.

As an Administrative Assistant you would engage in:

Our focus is on supporting the teams who deliver practical engineering, geoscience, and environmental solutions for our clients. If continuing your career journey with us, you would be part of our Mining Environmental Group (MEG) Group Services team, based out of our Vancouver office. The role of Administrative Assistant will provide you with the opportunity to:

• Support day-to-day office operations and project needs through administrative coordination, document preparation, reporting, data compilation, travel arrangements, and meeting logistics.

• Maintain the engineering project library, archives, and records tracking system, including, data indexes, and accurate, organized, and accessible project documentation.

• Coordinate office supplies and services to help ensure employees have the resources they need to work effectively.

• Track and maintain PPE inventory and coordinate replenishment.

• Coordinate company-branded merchandise, including inventory tracking, ordering promotional items and branded apparel, and supporting conferences, events, and employee service anniversaries.

• Update MEG’s intranet with employee announcements, monthly events, and other organizational communications that support employee engagement and information sharing.

• Collaborate with the administrative team, office leadership, operations managers, service providers, consultants, and employees across the office.

What we require:

We respect the knowledge and experience you have gained to date and are willing to help you build on it. We do, however, require the following qualifications:

• A high school diploma or equivalent.

• 2+ years’ experience as an administrative assistant or in a similar role.

• Above average proficiency in Microsoft Office, including Word, Excel, and PowerPoint, as well as PDF software.

• Exceptional attention to detail, with a keen eye for written English.

• Strong organizational and time management skills.

• A professional demeanor and strong interpersonal skills.

• In addition to the must have requirements you will excel in the role if you have the following:

• A diploma or certificate in Office Administration, Business Administration, or a related field, or an equivalent combination of education and experience.

• A collaborative approach and willingness to support administrative processes, office coverage, departmental activities, and events.

• A proactive mindset, flexibility, and the ability to balance competing priorities in a busy office environment.

The salary for this position is $48,000 to $60,000 per year. Salary is based on applicable experience, education, and skill level.

Along with continued career development, KCB offers:

• Hybrid work opportunities

• Annual performance and salary review

• PSMJ’s supported track record of profitability, leading to above average bonus payouts

• Vacation policy that aligns to your experience

• Paid OT, and wellness days

• Flexible benefits, including RSP, social, and mental well-being initiatives

• Dedication to WEF’s “Four Pillars” of Environment Social Governance framework, Governance, People, Planet and Prosperity

We are a global organization committed developing a respectful workplace founded on the principles of equity, diversity and inclusion. We strive to be a workplace where our employees, clients, and the communities in the regions we operate, feel valued and are treated equitable. We respect the uniqueness that makes you, you. We encourage applications from all qualified career seekers, regardless of gender, sex, religion, or nationality.

To learn more about projects you could be a part of check out Projects - KCB (klohn.com) and our Careers page for more details.