Administrative Assistant

Morguard; Vancouver; On-site; CAD 60,000 - 75,000; Full time

Job summary

A leading real estate company is looking for a Property Operations Assistant to provide administrative and operational support in Vancouver. The role requires strong communication and organizational skills to assist with various department activities, including travel coordination and event management.

Qualifications

• Strong verbal and written communication skills.
• Excellent organizational skills with the ability to multi-task.
• Intermediate to advanced knowledge of MS Office and Outlook.

Responsibilities

• Provide administrative support including clerical duties.
• Maintain documentation systems and manage financial administration.
• Coordinate travel arrangements for directors and organize events.

Skills

Communication

Organizational Skills

Analytical Skills

Education

Relevant education and property management experience

Tools

MS Office Applications

Adobe Acrobat

YARDI

Job description

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PURPOSE

The Property Operations Assistant, Retail is accountable to the Director, Retail Property Management for providing administrative and operational support to the Retail Property Management and Retail Leasing teams in Western Canada to ensure the achievement of departmental goals and the smooth execution of daily functions.

Job Description

PURPOSE

The Property Operations Assistant, Retail is accountable to the Director, Retail Property Management for providing administrative and operational support to the Retail Property Management and Retail Leasing teams in Western Canada to ensure the achievement of departmental goals and the smooth execution of daily functions.

Duties And Responsibilities

• Administrative Support
  
  

Performs general clerical and administrative duties including photocopying, scanning, mail and courier handling, and maintaining department stationery supplies. Handles leasing inquiry calls and directs them to the appropriate Director.

• Documentation and Knowledge Management Creates, proofreads, formats, and distributes business correspondence and formal documentation. Sets up and maintains documentation systems, supports communication through up-to-date mailing lists, and manages document archiving and retrieval. Assembles monthly sales reports, MMR leasing activity fact sheets, credit checks, and Disclosure Forms.
• Data and Platform Maintenance Maintains and updates various department tracking systems including service and consultant contracts, BC disclosure logs, leasing client contacts, and retail center contact information.
• Financial Administration Codes invoices, prepares purchase orders, and liaises with Accounts Payable to ensure timely and accurate payment processing in line with company policies.
• Travel Coordination Coordinates travel arrangements for four Directors, including booking flights, hotels, and scheduling meetings.
• Conference and Event Support Organizes logistics for the annual ICSC Whistler conference, including registration, accommodations, booth setup, giveaways, and leasing meeting arrangements. Supports coordination for the National Retail Operations Conference and Retail Operations Managers Conference as needed.
• Expense Management and Seasonal Activities Prepares and uploads monthly expense reports for all four Directors. Manages seasonal initiatives including updating the Christmas card list, distributing gifts to retail centers, planning internal holiday competitions, willingness to join the Social Committee, Heath and Safety Committee and serve as a First Aid Officer
  
  

Any other job-related duties and/or projects that may be assigned.

Skills, Knowledge And Qualifications

• Strong communication skills- both verbal and written
• Excellent organizational skills
• Intermediate to advanced practical knowledge of MS Office Applications and Outlook
• Solid knowledge of Adobe Acrobat
• Exposure to YARDI is an asset
• Administrative, analytical and review skills experience
• A combination of relevant education and property management administrative experience, preferably in a shopping center or retail environment
  
  

Salary: $60,000 - $75,000

About The Team

Morguard is a fully integrated real estate company. We own, manage and invest in high-quality, well-located, geographically diversified assets across North America. We have built our business with strong leadership and a proven management platform that have generated substantial, risk-adjusted returns – and significant long-term growth. With more than 40 years of experience and a dynamic team of 1,500 professionals, our commitment is to realize the potential of real estate through value creation and operational excellence.

We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation during any stage of the recruitment process, please notify Human Resources at [e-mail] or 905 281-5967.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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