Administrative Assistant

Runnymede Healthcare Centre; Toronto; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading healthcare provider in Toronto is looking for a Permanent Full-Time Administrative Assistant to join the Construction team. The role involves managing schedules, drafting documents, and facilitating smooth operations within the department. Ideal candidates will have a college diploma and significant administrative experience, along with proficiency in Microsoft Office Suite.

Qualifications

• 5+ years’ experience at the Administrative Assistant level.
• Sound knowledge of construction terminology preferred.
• Experience in desktop publishing and report presentation an asset.

Responsibilities

• Manages appointment schedule and prioritizes tasks.
• Drafts documents and maintains filing systems.
• Participates in special project work as requested.

Skills

Interpersonal Skills

Communication Skills

Editing

Proofreading

Time Management

Education

Graduate from a recognized college

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Windows Operating System

Job description

We believe that outstanding care starts with outstanding people.

At Runnymede Healthcare Centre, we actively cultivate work-life balance and invest in the resources our staffs need to do their best work.

Our award-winning hospital takes an inter-professional team approach to care. We provide comprehensive clinical services to patients who require expert treatment, rehabilitation and daily care beyond what can be provided at home or in the community. At Runnymede we have a single, clear purpose : improve the quality of life of every patient, every day.

If you want to join a centre of excellence with a multidisciplinary team who supports the delivery of patient-centered care, we want to hear from you today.

Posting # : AA-0225

Administrative Assistant – Permanent Full Time

Position Summary :

The Administrative Assistant provides professional administrative support to the Construction team. The Administrative Assistant provides assistance where required to ensure that the administrative functions and activities of the department are carried out in an efficient, effective and timely manner while maintaining confidentiality.

Primary Responsibilities :

• Understands and anticipates the priorities and needs of the senior director and provides support materials and assistance when necessary
• Manages appointment schedule, including coordinating and scheduling internal and external appointments and utilizing professional judgment in establishing priorities and resolving conflicts.
• Creates and maintains effective workflow and communications which includes the handling of a variety of projects and tasks simultaneously.
• Attend committees, take minutes, prepare agendas and other materials for circulation to Committee members.
• Maintains schedule of meetings and notifies Committee members of upcoming meetings.
• Opens, screens, distributes all incoming mail highlighting pertinent information, taking action on routine matters.
• Prioritizes incoming reports, requests, approvals and ensures matters are dealt with in required timeframes.
• Drafts written documents and proof reads correspondence including reports, letters, responses, memorandums and the preparation of presentation materials while ensuring accuracy and appropriate presentation formats.
• Answer calls, routes calls, greets visitors and responds to queries in a tactful and professional manner.
• Maintains accurate hard copy and electronic filing systems.
• Inputs payroll for direct reports within the portfolio. Participates in special project work as requested.

The successful candidate will possess the following qualifications / experience :

• Graduate from a recognized college
• 5+ years’ experience at the Administrative Assistant level
• Sound knowledge of construction terminology preferred
• Experience in desktop publishing and report presentation an asset
• Proficient using Windows Operating System, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Microsoft Outlook Excellent interpersonal and oral and written communication skills
• Ability to handle multiple tasks and shifting priorities while maintaining a high degree of accuracy
• Strong editing and proofreading skills
• Adheres to Runnymede's vision, mission, and values.
• Follows Runnymede's infection prevention and control policies and procedures.
• Maintains confidentiality of personal health information.
• Actively participates in the Continuous Quality Improvement / Risk Management Program

While we thank all applicants, only those under consideration for the position will be contacted. If you require accommodation during any stage of the recruitment process, please notify Human Resources.

We are committed to fostering a positive experience for all Indigenous applicants whether you're First Nations (status or non-status), Inuit, or Métis and welcome applications from all individuals regardless of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other characteristics that make each of us different.

We are committed to employment equity and providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities (AODA).

Any information obtained during the course of recruitment will be used for employment purposes only and not for any other purpose.

Please be advised that in order to be eligible for employment at Runnymede Healthcare Centre, all new hires must have received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada (e.g., two doses of a two-dose vaccine series, or one dose of a single-dose vaccine series); AND have received the final dose of the COVID-19 vaccine at least 14 days prior to the hired employee’s first date of employment. Requests for exemption will be considered on a case-by-case basis in alignment with the Hospital’s obligations pursuant to the Ontario Human Rights Code.

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