Administrative Assistant

RBC Dominion Securities; Toronto; On-site; CAD 45,000 - 65,000; Full time

Job summary

RBC Dominion Securities is seeking an Administrative Assistant for its fast-paced team in downtown Toronto. Ideal candidates will have strong administrative skills, a passion for client service, and the ability to manage multiple priorities effectively. This role offers mentorship and growth opportunities within a leading financial institution's environment.

Benefits

Comprehensive Total Rewards Program

Bonuses and flexible benefits

Working in a collaborative team environment

Qualifications

• 2-3 years of experience in the investment field.
• Strong organizational and multitasking abilities.
• Demonstrated skills in providing exceptional client service.

Responsibilities

• Manage service level commitments and maintain advisors’ calendars.
• Handle all client documentation with precision.
• Initiate and monitor financial transactions accurately.

Skills

Communication

Time Management

Detail-Oriented

Office Administration

Teamwork

Education

Post-secondary degree

Tools

Microsoft Office

Salesforce

Job description

Job Summary

Job Description

What is the opportunity?

RBC Dominion Securities located in downtown Toronto, ON is currently seeking an Administrative Assistant for a growing fast-paced IA team. The successful candidate will possess 2 to 3 years of industry experience, a passion for service excellence, and thrive in a fast paced team environment. This individual will be responsible for the day to day administrative needs for clients and have the unique opportunity for mentorship and skill development as they work in a supporting role on the team. This is an exciting, challenging role in one of the largest Branches in the system. The ability to learn and grow in this role is vast.

What will you do?

• Manage service level commitments through Salesforce (SLM), ensuring timely client review meetings and follow-ups
• Proactively manage and maintain advisor’s calendar, optimizing time for client engagement and business development
• Handle all client documentation (account openings, IPS creation, tax forms, transfer forms, etc.) with precision
• Initiate and monitor wire transfers, cash movements, contributions, and redemptions with a high degree of accuracy
• Maintain and continuously improve the integrity of our Salesforce CRM: client notes, tasks, SLM intervals, tagging, and reporting
• Manage day-to-day admin tasks: expense tracking, office supplies, file management, and regulatory record-keeping
  
  

What do you need to succeed? Must-have…

• The ideal candidate should have at least 2-3 years of experience in the investment field working as an assistant/associate
• Administrative experience
• Excellent time management skills and the ability to prioritize work
• Strong organizational skills with the ability to multi-task/attention to detail/problem solving skills
• Excellent verbal and written communication skills in English
• Demonstrated skills in providing world-class client service that will come across as professional, warm, and friendly to our clients
• Experience using Microsoft Office
  
  

Nice-to-have

• Knowledge of RBC Dominion Securities’ systems
• Completion of CSC and CPH
• Proficiency in Excel
• Post-secondary degree
  
  

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, highly competitive compensation, commissions, and stock where applicable
• Work in a dynamic, collaborative, progressive, and high-performing team
• Financial strength and strong brand
  
  

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address:

ROYAL BANK PLAZA, 200 BAY ST:TORONTO

City:

TORONTO

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

WEALTH MANAGEMENT

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

2025-06-05

Application Deadline:

2025-08-02

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Inclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

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