Administrative Assistant (Private Enterprise)

Mnp; Toronto; On-site; CAD 45,000 - 75,000; Full time

Benefits offered by this job

4 paid personal days

Group pension 4% matching

Professional development assistance

Dress For Your Day

Job summary

MNP is seeking an Administrative Assistant to support the Administration team in Toronto, Canada. You will help manage client files, process personal and corporate tax tasks, and provide essential service to internal and external clients.

The role emphasizes accuracy, organization and proactive collaboration with the Tax & Assurance team, across busy peak periods such as tax season.

Qualifications

• Post-secondary education in Office Administration, Business Administration or a related discipline is considered an asset.
• Proven administrative experience in a professional office environment is preferred.
• Experience in public accounting is an asset but not required.
• Strong Microsoft Office skills, particularly Outlook, Word and Excel.
• Experience with document management software is an asset.

Responsibilities

• Assist with setting up new client files and rolling forward existing CaseWare engagements.
• Upload, organize and maintain electronic client documentation.
• Maintain and update client tracking spreadsheets and engagement status.
• Archive completed client files in accordance with firm procedures.
• Assist with maintaining accurate client information across firm systems.
• Format financial statements and related documents in accordance with firm standards.
• Prepare engagement-related documents for client signature, including T183s, representation letters and acknowledgement letters.

Skills

Microsoft Office

Communication skills

Time management

Attention to detail

Customer service

Education

Office Administration related degree

Tools

Document management software

Job description

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.

Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients. As a trusted advisor, you’ll ensure the efficient and effective operation of our business.

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

Responsibilities

Client File Administration

• Assist with setting up new client files and rolling forward existing CaseWare engagements
• Upload, organize and maintain electronic client documentation
• Maintain and update client tracking spreadsheets and engagement status
• Archive completed client files in accordance with firm procedures
• Assist with maintaining accurate client information across firm systems
• Format financial statements and related documents in accordance with firm standards
• Prepare engagement-related documents for client signature, including T183s, representation letters and acknowledgement letters
• Coordinate electronic signature requests through OneSpan and email
• Confirm required documentation has been received before filing
• Coordinate with the Production Team to E-file corporate tax returns and retain filing confirmations
• Review and send final client packages including financial statements, tax returns and correspondence

Personal Tax Administration

• Send annual information request packages to clients
• Receive, organize and file client tax documentation
• Prepare T183s, HST returns and T1135 forms for signature where applicable
• Follow up with clients regarding outstanding information and signed documents
• Assist with electronic filing of personal tax returns
• Prepare and distribute completed tax packages
• Archive completed tax files
• Finalize invoices once approved
• Prepare and distribute client invoices
• Assist with personal tax invoicing during tax season
• Maintain billing records and follow up on outstanding administrative items

Client Service & Team Support

• Respond to routine client inquiries and direct requests to the appropriate team member
• Coordinate client document requests and resend previously issued reports when required
• Liaise with internal departments to support client engagements
• Assist with annual return coordination and other compliance-related administrative tasks
• Provide general administrative support to the Tax & Assurance team
• Assist with special projects as assigned

Skills and Experience

• Post-secondary education in Office Administration, Business Administration or a related discipline is considered an asset
• Previous administrative experience in a professional office environment preferred
• Experience in public accounting is an asset but not required
• Strong Microsoft Office skills, particularly Outlook, Word and Excel
• Experience with document management software is considered an asset
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Exceptional attention to detail
• Ability to manage multiple priorities while meeting deadlines
• Commitment to providing outstanding client service
• Ability to work independently while contributing to a collaborative team environment

What You'll Bring

• Positive, professional attitude
• Strong organizational skills
• Ability to learn new systems quicklyHigh level of accuracy and confidentiality
• Initiative and willingness to take ownership of assigned responsibilities
• Flexibility during peak periods, including tax season

MyRewards@MNP

With a focus on high-potential earnings, MNP is proud to offer customized rewards that support our unique culture and a balanced lifestyle to thrive at work and outside of the office. You will be rewarded with generous base pay, vacation time, 4 paid personal days, a group pension plan with 4% matching, voluntary savings products, bonus programs, flexible benefits, mental health resources, exclusive access to perks and discounts, professional development assistance, MNP University, a flexible 'Dress For Your Day' environment, firm sponsored social events and more!

The annual salary range for this role is: $45,000 - $75,000.

Diversity@MNP

We embrace diversity as a core value and celebrate our differences. We believe each team member contributes unique gifts and amplifying their potential makes our business stronger. We encourage people with disabilities to apply!