Administrative Assistant

Walmart Canada; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading retail organization in Toronto is seeking a detail-oriented Administrative Assistant to join their team. The role involves providing comprehensive administrative support to enhance productivity and operational efficiency. Key responsibilities include managing communications, scheduling, and document coordination. The ideal candidate will have strong proficiency in Microsoft Office and excellent organizational skills. This position offers a competitive salary, benefits, and opportunities for professional growth within a global retail leader.

Benefits

Competitive salary

Comprehensive benefits package

Opportunities for professional growth

Employee discounts

Flexible work arrangements

Qualifications

• Proven experience as an administrative assistant or in a similar role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.

Responsibilities

• Coordinate and manage calendars and appointments for team members.
• Prepare, proofread, and distribute correspondence and reports.
• Handle incoming calls and inquiries professionally.

Skills

Organizational skills

Communication skills

Multitasking

Proficient in Microsoft Office Suite

Education

High school diploma or equivalent

Post-secondary education in administration

Job description

About the Role

Walmart Canada is seeking a detail-oriented and proactive Administrative Assistant to join our dynamic team. This role is vital in ensuring smooth day-to-day operations by providing comprehensive administrative support to various departments. If you thrive in a fast-paced environment and enjoy multitasking with precision, this is an excellent opportunity to contribute to one of Canada’s leading retail organizations.

Key Objectives

• Provide efficient administrative support to enhance team productivity and operational efficiency.
• Manage communications, scheduling, and document coordination to support business functions.
• Serve as a reliable point of contact for internal and external stakeholders.

Responsibilities

• Coordinate and manage calendars, appointments, and meetings for team members.
• Prepare, proofread, and distribute correspondence, reports, and presentations.
• Handle incoming calls, emails, and inquiries, ensuring timely and professional responses.
• Maintain organized filing systems, both electronic and physical, to ensure easy access to information.
• Assist with travel arrangements, expense reports, and other administrative tasks as needed.
• Support project coordination and follow-up on action items to ensure deadlines are met.
• Collaborate with various departments to facilitate smooth communication and workflow.
• Maintain office supplies and equipment, placing orders when necessary.

Qualifications

• High school diploma or equivalent; post-secondary education in administration or related field is a plus.
• Proven experience as an administrative assistant or in a similar role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking skills with a keen attention to detail.
• Effective verbal and written communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Self-motivated with the ability to work independently and as part of a team.
• Familiarity with office equipment and basic troubleshooting.

Benefits

• Competitive salary and comprehensive benefits package.
• Opportunities for professional growth and development within a global retail leader.
• Inclusive and collaborative work environment.
• Employee discounts and wellness programs.
• Flexible work arrangements to support work-life balance.