Administrative Assistant

Southern Health-Santé Sud; Swan Lake; On-site; CAD 42,000 - 62,000; Full time

Job summary

Southern Health-Santé Sud is hiring an Administrative Assistant at Lorne Memorial Hospital in Swan Lake. The role supports the Administration department with clerical tasks, prioritizes work, and requires independent judgment, confidentiality, and strong Microsoft Office skills.

Two years of clerical experience or health-care setting is preferred. Completion of an administrative/secretarial program is advantageous.

Qualifications

• Proficient with Microsoft Office including Word, Excel, Access, Outlook, PowerPoint, Teams.

Responsibilities

• Perform general administrative and clerical duties for the designated program or department.
• Maintain confidentiality of sensitive information.
• Coordinate with multiple stakeholders and manage prioritized tasks.
• Travel to regional facilities as duties require.

Skills

MS Office Suite

Organization

Communication

Confidentiality

Bilingual English/French

Independent work

Problem solving

Driving license

Education

Grade 12

Administrative/secretarial program

Job description

Position Number: 115-71205-A231-01

Posting End Date: September 11, 2026

Employer: Southern Health-Santé Sud

Site: Lorne Memorial Hospital

Union: Non Union

Department/Unit: Administration

Work Location: Lorne Memorial Hospital

City: Swan Lake

Hiring Status: Permanent

FTE: 0.62

Employment arrangement: In Person

Daily hours worked: 6.0

Anticipated shift: Days

Annual base hours: 2015

Anticipated Start Date: As mutually agreed upon

Salary: To be determined

Find your rewarding career in a vibrant and diverse community within Southern Health-Santé Sud. Our organization is privileged to provide care for people at every point in their lives.

Partnering with our communities, we provide safe, accessible and sustainable people‑centered health care. We are proud to work in collaboration with all our partners within and throughout our diverse region: seven First Nations Communities, Francophone, Métis, Mennonite and Hutterite communities as well as a growing number of immigrants from all over the world.

Be part of the Southern Health‑Santé Sud team, who is rooted in what matters most. Join a region that offers a lifestyle like no other – a safe, peaceful, beautiful, fulfilling life for you and your family.

Position Overview

Reporting to the Director, Manager or Lead, the Administrative Assistant is responsible for performing general administrative and clerical duties for the designated program or department.

The incumbent exercises the appropriate level of initiative and independent judgment in determining work priorities, work methods to be employed and action to be taken on unusual matters. The position functions in a manner that is consistent with the mission, vision and values; and the policies of Southern Health‑Santé Sud.

Experience

• Minimum two (2) years of previous clerical experience required.
• Experience in a health care environment preferred.

Education (Degree/Diploma/Certificate)

• Grade 12 or equivalent.
• Completion of a recognized administrative/secretarial program preferred, or a suitable combination of education and experience.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

• Demonstrated ability using Microsoft Office including; Word, Excel, Access, Power Point, Outlook, Teams, etc. required.
• Strong organizational, interpersonal, problem solving, verbal and written communication skills.
• Demonstrated effective oral and written communication skills.
• Demonstrated proficiency in computer applications and in particular Microsoft Office programs.
• Ability to work independently with minimal supervision.
• Must be able to exercise initiative and independent judgment in determining work priorities.
• Ability to work with a variety of sensitive information and to maintain confidentiality.
• Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required.
• Proficiency of both official languages is essential for target and designated bilingual positions.
• Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums.
• Good work and attendance record.
• Requires a valid Class 5 driver’s license, an all-purpose insured vehicle and liability insurance of at least $1,000,000.

Physical Requirements

• Demonstrated ability to meet the physical and mental demands of the job.
• No hazardous or significantly unpleasant conditions.
• May work occasionally evenings and weekends as necessary.
• Will be required to travel to other regional facilities as the position duties may require.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process.

Southern Health‑Santé Sud, in partnership with the Indigenous community, is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self‑identify as being of Indigenous descent in their cover letter/application.

Completes and maintains Satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred.

Consistent with the French Language Services Policy of the Government of Manitoba and Southern Health‑Santé Sud’s FLS Policy, we are committed to offering services in English and French in designated program/service areas serving French-speaking communities within Southern Health‑Santé Sud. If no candidates satisfy the bilingual qualification, candidates meeting all other qualifications may be considered for this position.

Please be advised that job competitions for union represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file may be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.