Administrative Assistant

Lemieux Bédard; Sherbrooke; On-site; CAD 40,000 - 55,000; Full time

Job summary

Rejoignez une entreprise responsable et dynamique à Sherbrooke! En tant que coordinateur administratif, vous serez en charge de diverses tâches organisationnelles, de la gestion des fournitures à la coordination des réunions. Vous bénéficierez d'une formule de travail hybride, de vacances attractives et de nombreuses activités de bien-être. Ce poste est parfait pour les personnes organisées et autonomes, prêtes à s'investir dans un environnement de travail inclusif et diversifié.

Benefits

Couverture d'assurance groupe

Horaires de travail flexibles

Vacances attractives et jours de repos

Possibilité de travailler à l'étranger

Programme de formation et activités sociales

Qualifications

• Proficient in both French and English (level 3/5 in English).
• Experience in an advertising agency is an asset.

Responsibilities

• Coordination des fournitures de bureau et gestion des événements.
• Soutien administratif aux équipes et à la direction.
• Gestion des communications de l'agence.

Skills

Commande complète de la suite MS Office

Gestion efficace des priorités

Esprit d'équipe et attention aux détails

Organisation de multiples tâches

Education

DEC, AEC ou DEP en études secrétaires, technologie de bureau ou administration

Job description

Live the LB difference!

You will be responsible for a variety of administrative and support tasks throughout the entire agency. This will involve working with the advertising, linguistic services, and business services teams, as well as with management.

Skills

• Full command of the MS Office suite of software applications (Excel, Word, and PowerPoint)
• Effective and methodical priority management
• Team player who pays close attention to detail
• Ability to organize multiple tasks and meet deadlines
  
  

Requirements

• DEC, AEC, or DEP in secretarial studies, office technology, administration, or any other related field
• Proficiency in French and English, both spoken and written (level 3/5 in English due to our Anglophone clientele)
• Asset: work experience at an advertising agency or a service-oriented company
  
  

Main responsibilities

Agency coordination

• Purchase office supplies and manage inventory.
• Coordinate internal and external events and agency meetings.
• Reserve office spaces, as needed.
• Reply to emails sent to the agency’s general mailbox.
• Manage and receive mail/packages.
• Manage Lemieux Bédard telephone calls and voicemail messages.
• Make reservations and oversee the logistics of flights and hotels for all agency employees.
  
  

Administrative support for the teams and management

• Be a contact person for our client and bid management system, including client data entry.
• Create supplier purchase orders and monitor them.
• Make various purchases related to the teams’ projects.
• Monitor direct spending as part of volume discount agreements.
• Archive and manage documentation related to our client agreements.
• Any other related duties, such as administrative follow-up, producing reports, etc.
  
  

For the Lemieux-being of our employees

• Group insurance coverage (50% of premiums are employer paid) with free access to telemedicine
• Flexible 37.5-hour work week in a hybrid formula
• Attractive vacation time, welcome days, work-life balance days, and more
• Summer schedule to enjoy Friday afternoons off (4 months)
• Possibility of working abroad for a period of 1 month
• Training program and personalized professional happiness meetings
• Year-round wow activities (yoga sessions, beer tasting, bowling, summer/Christmas parties, etc.)
• A dynamic team of 100+ employees across Canada with offices in Sherbrooke and Montréal
• A socially responsible company involved in its community and a respectful workplace that promotes inclusion, diversity, and individual well-being