Administrative Assistant

salvationarmyca; San Juan de Terranova; On-site; CAD 26,000 - 39,000; Full time

Benefits offered by this job

Accommodation on request

Job summary

The Salvation Army in St. John’s, NL is seeking an administrative support role to assist day-to-day operations. You will handle confidential information, maintain reports for health and safety, and support scheduling and documentation tasks.

Requirements include at least one year of related post-secondary education, two years in office/clerical work, and proficiency with Microsoft Office. Occasional travel and a background check are expected.

Qualifications

• Minimum of one academic year of a related formal post-secondary program.
• A minimum of two years of experience in office and clerical fields.
• Ability to undergo applicable screening and background checks.
• Willingness to sign The Salvation Army Code of Conduct Receipt and Acknowledgement Form.

Responsibilities

• Create and maintain list of reports required for health and safety compliance purposes.
• Support external reporting requests as needed.
• Manage cash handling, spend authorization and small purchases.
• Oversee building inspections, fire alarm and extinguishers.
• Coordinate with janitorial staff for supplies and paper products.
• Data entry and handling inquiries with accuracy.

Skills

Communication skills

Confidentiality

Multi-tasking

Attention to detail

Problem solving

Integrity

Education

Post-secondary program

Tools

Microsoft Office

Excel

PowerPoint

Publisher

Canva

Easy Worship

Job description

Who We Are

For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.

Mission Statement

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Job Description:

POSITION PURPOSE SUMMARY:

The role provides general administrative support for the day-to-day operations.

ACCOUNTABILITIES:

The incumbent may perform all, some, or similar range of duties.

• Written and Verbal Communication


• Possess excellent oral and written communication skills


• Be able to maintain a high level of confidentiality and willingness to sign a confidentiality statement


• Possess excellent organizational skills and be able to multi-task

Reporting

• Create and maintain list of reports required for health and safety compliance purposes.


• Support external reporting requests as needed.

FINANCIAL AND MATERIAL MANAGEMENT:

• Receipts all donations using software as required


• Authorized to spend, disburse, or collect small amounts of cash


• Manage Service contracts


• Manage inspections i.e. fire alarm and fire extinguishers


• Manage Building Key list


• Coordinate with Janitor to maintain appropriate supply of paper products and cleaning supplies

WORKING CONDITIONS:

• Working environment is typically in the office (25 Adam's Avenue, St. Johns, NL) in generally agreeable conditions.


• May encounter upset/difficult clientele entering the building.


• Some limited travelling may be required.


• The performance of the job requires frequent data entry, moderate attention when responding to phone inquiries, attention to detail, lifting boxes and a small amount of time setting up displays and packing kits.

Education, Qualifications and Certifications:

• Minimum of one academic year of a related formal post-secondary program.


• Ability and willingness to undergo applicable screening and background checks successfully that are satisfactory to The Salvation Army, in its sole discretion.

Experience and Skilled Knowledge Requirements

• A minimum of two years of experience in office and clerical fields


• Possess the ability to multi-task


• Possess good computer skills and be proficient in Microsoft Office Products including Excel, Power Point, Publisher, Canva and Word as well as Easy Worship


• Obtain Criminal Police Check and Vulnerable Sector Check and be willing to sign The Salvation Army Code of Conduct Receipt and Acknowledgement Form

Skills and Capabilities:

• Attention to detail, problem solving and analytical skills.


• Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility.

Compensation:

• The target hiring range for this position is $19.09 to $23.87 with a maximum of $28.64. Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.

The Salvation Army will provide reasonable accommodation upon request. Please email [e-mail] if you have a need for any accommodation and we will be pleased to discuss this with you.