Administrative assistant

Desjardins Group; Quebec; Hybrid; CAD 45,000 - 60,000; Full time

Job summary

A leading company in Quebec seeks an administrative assistant to provide essential support to management. The role requires handling scheduling, coordinating events, and performing administrative tasks. Ideal candidates will possess a trade school diploma and relevant experience, along with strong communication skills. Competitive salary and benefits are offered.

Benefits

Competitive salary and annual bonus

4 weeks of flexible vacation starting in the first year

Defined benefit pension plan

Group insurance including telemedicine

Reimbursement of health and wellness expenses and telework equipment

Qualifications

• A minimum of three years of relevant experience.
• Knowledge of French is required.

Responsibilities

• Manage schedules, calls, and emails for the director or manager.
• Coordinate and organize events and meetings for the unit.
• Carry out various secretarial and administrative tasks.

Skills

Action oriented

Communicates effectively

Customer Focus

Nimble learning

Plans and aligns

Situational adaptability

Education

Trade school diploma in a related field

Job description

As an administrative assistant, you help carry out administrative activities for your sector. You provide administrative and secretarial support to a director or manager reporting to a vice-president. You also provide administrative support to other members of your unit as needed. You help coordinate, plan and prioritize your unit’s management activities. You interact with many different stakeholders. You proactively and independently make decisions and carry out tasks in accordance with your superior’s administrative needs. The ability to communicate effectively and tailor your approach as needed is therefore essential. More specifically, you will be required to:

• Carry out various secretarial activities, including writing, layout, updating, production and linguistic revision of information documents from the various sectors

• Carry out various administrative tasks related to internal management (sales follow-up, dashboard, expense account follow-up, inventory and material management, performance evaluations, etc.)

• Support the manager in the management and follow-up of his/her agenda, calls, emails and mail

• Prepare and attend various meetings, including those of the management committee

• Write up the minutes and ensure the follow-up of these meetings

• Participate in the logistical organization of various events (team meetings, committees, assemblies, travel, public relations activities, etc.)

• Collaborate in the preparation of the annual budget and budget monitoring during the year (analysis and justification of variances)

What we offer*

• Competitive salary and annual bonus

• 4 weeks of flexible vacation starting in the first year

• Defined benefit pension plan that provides predictable, stable income throughout retirement

• Group insurance including telemedicine

• Reimbursement of health and wellness expenses and telework equipment

* Benefits apply based on eligibility criteria.

What you bring to the table

• Trade school diploma in a related field

• A minimum of three years of relevant experience

• Please note that other combinations of qualifications and relevant experience may be considered

• Knowledge of French is required

Action oriented, Communicates effectively, Customer Focus, Differences, Nimble learning, Plans and aligns, Situational adaptability

#LI-Hybrid

Trade Union (If applicable)

FCDQ-MTL-SEPB 575 Garde de valeurs-Gestion privée (00008) (2015-01-01 - )

At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should reflect the diversity of the members, clients and communities we serve.

If there's something we can do to help make the recruitment process or the job you're applying for more accessible, let us know. We can provide accommodations at any stage in the recruitment process. Just ask!

Job Family

Administration (FG)

Unposting Date

2025-06-18