Administrative Assistant

DOF; Paradise; On-site; CAD 38,000 - 52,000; Full time

Job summary

DOF Canada is seeking an Administrative Assistant to provide administrative support to multiple departments including HR, HSEQ, Engineering, Finance and Procurement. The role emphasizes excellent customer service to offshore and onshore personnel and clients, with duties spanning reception, data management and event coordination.

Graduate from post-secondary education in office administration or equivalent experience is preferred. Experience can compensate for lack of formal competence.

Qualifications

• Post-secondary education in office administration or equivalent experience.
• Experience can compensate for lack of formal competence.
• Professional, confidential approach with attention to detail.

Responsibilities

• Provide excellent customer service to visitors, clients and colleagues.
• Answer, screen and redirect inquiries in person and by phone.
• Plan and execute team-building activities and events.
• Administer the company uniform program and track inventory.
• Process purchase requisitions to maintain office supplies.
• Maintain reception, meeting rooms and office hub to high standards.
• Support employee engagement and internal events.
• Receive, sort mail, scan documents and manage files.
• Provide administrative support to HR, HSEQ, Engineering, Finance and Procurement.

Skills

Microsoft Office

Communication skills

Education

Office Administration degree

Job description

DOF is a world-class offshore construction support, survey and IRM contractor.

DOF is a leading provider of subsea services in all the major oil and gas production regions around the world. With world class ROVs (Remote Operated Vehicles), Survey systems, and a fleet of offshore construction vessels, the group combines expertise and technology to deliver integrated subsea solutions to the offshore oil and gas and renewables industry.

DOF Canada is currently seeking an Administrative Assistant. A key to success for this position is the ability to deliver excellent customer service experience to offshore and onshore personnel and our outside clients. The Administrative Assistant will provide Administrative support to a variety of departments at DOF. If you are looking for a dynamic environment to learn and grow, DOF Canada is a great opportunity!

Key Responsibilities

• Provide excellent customer service to visitors, outside clients and colleagues;
• Answering, screening and redirecting in-person and telephone enquiries;
• Plan and execute team-building activities, fundraising events, holiday parties, and internal celebrations;
• Administer the company uniform program, including inventory tracking, ordering, and staff distribution;
• Process purchase requisitions to maintain optimal office supply levels;
• Maintain reception, meeting rooms and office social hub ensuring the highest possible standard;
• Champion a positive and passionate culture by supporting employee engagement and event initiatives;
• Receive and sort mail, scan documents, file management, maintain and replenish inventory;
• Provide administrative and clerical support to all departments within the organization (HR, HSEQ, Engineering, Finance, Procurement etc...)

Education:

• Graduate from a Post-secondary education institution in office administration or equivalent experience;

(Experience can compensate for lack of formally proven competence)

Experience / Knowledge:

• Professional approach to all situations to create a positive and engaging working environment;
• Ability to maintain strict confidentiality at all times;
• Excellent verbal and written communication skills;
• Ability to complete duties independently and in a team environment;
• Capacity to adhere to and ensure applicable procedures are always followed;
• Meticulous attention to detail including excellent organizational and time-management skills;
• Strong Microsoft Office skills (Outlook, Work, Excel, PowerPoint)

Successful candidates will be required to undergo pre-employment drug and alcohol screening. DOF maintains the right to request a criminal background check as a part of the recruitment process.

DOF is an equal opportunity employer dedicated to promoting a diverse workforce and an inclusive respectful workplace.