Administrative Assistant

DOF; Paradise; On-site; CAD 38,000 - 52,000; Full time

Benefits offered by this job

Pre-employment drug and alcohol screen

Criminal background check

Equal opportunity employer

Job summary

DOF Canada is seeking an Administrative Assistant to provide comprehensive administrative support to a variety of departments and to deliver excellent customer service to offshore and onshore personnel and external clients.

This role offers exposure to HR, HSEQ, Engineering, Finance and Procurement teams in a dynamic offshore environment, with opportunities to learn and grow within a world-class subsea contractor.

Qualifications

• Graduate from a Post-secondary education institution in office administration or equivalent experience.
• Experience can compensate for lack of formally proven competence

Responsibilities

• Provide excellent customer service to visitors, outside clients and colleagues
• Answering, screening and redirecting in-person and telephone enquiries
• Plan and execute team-building activities, fundraising events, holiday parties, and internal celebrations
• Administer the company uniform program, including inventory tracking, ordering, and staff distribution
• Process purchase requisitions to maintain optimal office supply levels
• Maintain reception, meeting rooms and office social hub ensuring the highest possible standard
• Champion a positive and passionate culture by supporting employee engagement and event initiatives
• Receive and sort mail, scan documents, file management, maintain and replenish inventory
• Provide administrative and clerical support to all departments within the organization (HR, HSEQ, Engineering, Finance, Procurement etc...)

Skills

Verbal communication

Written communication

Confidentiality

Time management

Organizational skills

Teamwork

Attention to detail

Education

Post-secondary education in office administration

Tools

Microsoft Office

Job description

DOF is a world-class offshore construction support, survey and IRM contractor.

DOF is a leading provider of subsea services in all the major oil and gas production regions around the world. With world class ROVs (Remote Operated Vehicles), Survey systems, and a fleet of offshore construction vessels, the group combines expertise and technology to deliver integrated subsea solutions to the offshore oil and gas and renewables industry.

DOF Canada is currently seeking an Administrative Assistant. A key to success for this position is the ability to deliver excellent customer service experience to offshore and onshore personnel and our outside clients. The Administrative Assistant will provide Administrative support to a variety of departments at DOF. If you are looking for a dynamic environment to learn and grow, DOF Canada is a great opportunity!

Key Responsibilities

• Provide excellent customer service to visitors, outside clients and colleagues;


• Answering, screening and redirecting in-person and telephone enquiries;


• Plan and execute team-building activities, fundraising events, holiday parties, and internal celebrations;


• Administer the company uniform program, including inventory tracking, ordering, and staff distribution;


• Process purchase requisitions to maintain optimal office supply levels;


• Maintain reception, meeting rooms and office social hub ensuring the highest possible standard;


• Champion a positive and passionate culture by supporting employee engagement and event initiatives;


• Receive and sort mail, scan documents, file management, maintain and replenish inventory;


• Provide administrative and clerical support to all departments within the organization (HR, HSEQ, Engineering, Finance, Procurement etc...)

Requirements

Education

• Graduate from a Post-secondary education institution in office administration or equivalent experience;

(Experience can compensate for lack of formally proven competence)

Experience / Knowledge

• Professional approach to all situations to create a positive and engaging working environment;


• Ability to maintain strict confidentiality at all times;


• Excellent verbal and written communication skills;


• Ability to complete duties independently and in a team environment;


• Capacity to adhere to and ensure applicable procedures are always followed;


• Meticulous attention to detail including excellent organizational and time-management skills;


• Strong Microsoft Office skills (Outlook, Work, Excel, PowerPoint)

Benefits

Successful candidates will be required to undergo pre-employment drug and alcohol screening. DOF maintains the right to request a criminal background check as a part of the recruitment process.

DOF is an equal opportunity employer dedicated to promoting a diverse workforce and an inclusive respectful workplace.

We encourage applications from all qualified individuals. We thank all applicants for their interest but only those selected for an interview will be contacted.