Administrative Assistant

Ontario Native Women's Association; Ottawa; Hybrid; CAD 38,000 - 48,000; Full time

Job summary

An Indigenous community organization in Ontario is seeking an Administrative Assistant to support management and provide vital resources for Indigenous families. The role includes general office management and logistical support, along with flexibility for remote work. Strong administrative skills and experience in community settings are essential. The salary range is $38,600 - $47,124.80 with generous benefits and a commitment to staff wellness.

Benefits

Competitive salaries

Generous paid vacation time

Flexible scheduling

Comprehensive benefits program

Professional development opportunities

Qualifications

• 2 years experience in an Indigenous community setting with strong administrative skills.
• Knowledge, awareness and connection to community resources.
• Experience in tracking and reporting statistical information.

Responsibilities

• Support manager with organized administrative duties.
• Seek out services for Indigenous families.
• Provide logistical support to the department.

Skills

Excellent relationship-building skills

Problem-solving capacity

Organizational skills

Communication skills

Knowledge of Not-For-Profit Organizations

Education

Grade 12 or Office Certification/Business Certificate

Tools

MS Office

general office equipment

Job description

Overview

Why make ONWA your career choice

Make a difference in the lives of Indigenous peoples by supporting and advocating for positive futures. ONWA prides itself on providing all employees with a total rewards package that is generous and supports our workforce and their family members:

• Competitive salaries

• Generous paid vacation time

• Paid time off at Christmas above paid vacation time

• Additional paid stat and civic holidays

• 35-hour work week

• Comprehensive benefits program including health, paramedical, dental, vision and EAP. All premiums are covered by the employer.

• Healthcare Spending Account and Lifestyle Spending Account

• Participate in CAAT defined benefit pension plan and retire with secure lifetime retirement income

• Paid sick days

• Paid cultural / personal wellness days

• Flexible scheduling to support work-life balance

• Ongoing professional development

• Possible reimbursement on a portion of cell phone and internet expenses

• Remote / hybrid work offered for various positions

VISION :

At the Ontario Native Women’s Association (ONWA) we celebrate and honor the safety and healing of Indigenous Women and Girls as they take up their leadership roles in the family, community, provincially, nationally and internationally for generations to come.

SCOPE :

The Administrative Assistant will support their manager and the department in which they reside. This role will actively seek out services and resources available to Indigenous families within the service area. Reporting to their Manager or designate, the Administrative Assistant will perform general office management duties, providing organized and proactive administrative, operational, technical and logistical support to the department.

QUALIFICATIONS :

• Grade 12 or Office Certification/Business Certificate and 2 years experience in an Indigenous community setting with strong administrative skills.
• Excellent relationship-building skills with the ability to maintain positive relationships with local service agencies.
• Experience in tracking and reporting statistical information.
• Knowledge, awareness and connection to community resources, services and organizations within the community(s).
• Ability to network with other community agencies/services/organizations.
• Demonstrated experience providing services to Indigenous families and communities.
• Must be dependable, able to follow instructions, respond to management direction and improve performance through feedback.
• Capacity to solve problems and understand different perspectives.
• Ability to plan, organize and manage time effectively.
• Highly motivated with the ability to work with minimal supervision, independently or as part of a team.
• Excellent organizational and communication skills with the ability to follow through on assigned duties independently with strict deadlines.
• Knowledge of Not-For-Profit Organizations.
• Proficient working knowledge of MS Office, internet and general office equipment, as well as internal database and software systems.
• Ability to travel.
• Reliable vehicle with appropriate (minimum $2M) vehicle insurance coverage and valid Ontario G class driver’s license.
• Current valid vulnerable sector criminal records check. Valid 1st Aid/CPR.
• A cellular phone and internet access is required within this position.
• Must be willing and able to work a flexible work-from-home arrangement if required. This may include a combination of virtual remote work and in-office arrangements, based on operational needs.
• Ability to speak an Indigenous language is considered an asset.
• ONWA is committed to implementing measures to protect its community members, staff and other stakeholders from COVID-19. A mandatory vaccination policy is in place; exemptions will be made for valid medical exemptions with proof.

Please know this is an existing role we are looking to fill.

The full salary range for this role is $38,600 - $47,124.80. ONWA conducts annual performance reviews and employees may be eligible for salary adjustments based on performance outcomes and available funding.

We welcome applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

If you would like to learn more about the job, please send us an email at

Note: Employment Type: Full-Time

Experience: years

Vacancy: 1