Administrative Assistant

Viterra; Northwestern Ontario; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading company in the agriculture sector is seeking an Administrative Assistant to provide essential support services. This role involves handling inquiries, managing appointments, and ensuring efficient office operations. Candidates will benefit from a competitive salary, comprehensive benefits, and opportunities for growth within the organization.

Benefits

Learning through on-the-job training

Career growth opportunities

Competitive salary and benefits

Short-Term Incentive Plan

Retirement Savings Plan

Qualifications

• Minimum of three (3) years related experience.
• Proficient in computer applications.
• Ability to prioritize activities and meet deadlines.

Responsibilities

• Acts as first point of contact for inquiries and office visitors.
• Prepares, edits, and formats documents and reports.
• Maintains filing systems and office supplies.

Skills

Strong interpersonal skills

Communication

Teamwork

Organization

Time management

Education

Grade 12 or equivalent

Administrative / business office certificate

Tools

Word processing software

Spreadsheet software

Database software

Job description

At Viterra, we thrive on connection. As a global agricultural network, our team realizes the power in connecting local farmers to countries around the world. We’re committed to creating a workplace that provides our people with the support, guidance, and motivation needed to achieve more. Come see how we feed your drive with work you can take pride in, accessible leadership, and meaningful rewards.

Contribute to your community and beyond with local work that has global impact.

Administrative Assistant

The successful candidate will act as the first point of contact for inbound inquiries and office visitors/guests in addition to performing a variety of administrative and support services.

What you’ll do

• Acts as a “first point of contact” for incoming calls and visitors responding to routine inquiries.
• Inputs information into appointment calendars of various managers as required.
• As directed, prepares and circulates agendas and related information for meetings and arranging meetings.
• Prepares, edits and formats various documents, reports, spreadsheets and/or presentations.
• Validates Payroll for unionized employees at the terminal.
• Maintains filing systems and adheres to records retention schedule.
• Prepare and submit Purchase orders to support the team.
• Maintains office and equipment. Orders office supplies.
• Receives, sort and distributes incoming and outgoing correspondence.
• Completes accounts payable vouchers, submits invoices for payment and may reconcile purchase card statements.
• Supports and assists other office functions as required, and other related duties as required.

What you bring to our team

• Computer proficient with demonstrated ability in the use of spreadsheet, databases, communication, and word processing software applications.
• Strong interpersonal and communication skills.
• Proven ability to work effectively within a team environment.
• Ability to organize and prioritize activities to meet deadlines.
• Minimum of three (3) years related experience.
• Grade 12 or equivalent and an administrative / business office certificate or Certificate of Administration (preferred).

What we offer

• Learning through on-the-job training
• An opportunity to grow a career where you live
• A competitive salary and comprehensive benefits
• Short-Term Incentive Plan offering additional earning potential in the form of an annual bonus
• Future security through a Retirement Savings Plan

Diversity, Equity, and Inclusion

At Viterra, we strive to bring together many minds, various talents, and diverse perspectives, reflecting the communities in which we operate. We strongly believe that everyone should be able to bring their authentic selves to work, feeling secure that they will be welcomed, supported, and accepted as part of our team. We recognize the strength of a diversified workforce, and leverage everyone’s abilities, skills, experiences, and cultural backgrounds. We are committed to employment equity and providing a safe, inclusive, and respectful work environment free of discrimination and harassment. We are one team, connected.

We also strive to provide an inclusive and accessible recruitment and selection process. Please let us know if you need any accommodations during the hiring process by contacting us at [e-mail] or by phone at 1.866.569.4411.

Apply Today! Viterra.ca/en/careers

Join a team with a global reach and contribute to the future of the agriculture industry.

Employment Type:

Regular

Posting Close Date:

6/10/2025