Administrative Assistant

Ontario Health | Santé Ontario; North Bay; Hybrid; CAD 45,000 - 55,000; Full time

Job summary

Ontario Health | Santé Ontario recherche un Assistant Administratif pour rejoindre son équipe. Ce rôle est essentiel pour assurer le bon fonctionnement des programmes et fournir un soutien administratif complet à la direction et aux équipes. Le candidat idéal sera organisé, capable de gérer des priorités concurrentes tout en maintenant un haut niveau de professionnalisme.

Benefits

Couverture médicale, dentaire et visuelle entièrement payée

Compte de dépenses de santé ou de bien-être

Plan de retraite à prestations déterminées

Jours personnels et jours flottants annuels

Trois semaines de vacances dès le début

Opportunités de développement de carrière

Qualifications

• Diplôme en études administratives, commerce ou équivalent requis.
• 1-2 ans d'expérience de travail reliée nécessaire.
• Expérience en soutien administratif complète à un manager ou une équipe.

Responsibilities

• Prioriser et gérer les demandes concurrentes pour s'assurer que les projets sont complétés à temps.
• Faciliter la communication entre parties prenantes internes et externes.
• Gérer la correspondance et effectuer un suivi sur les éléments en suspens.

Skills

Compétences analytiques

Gestion du temps

Service à la clientèle

Compétences organisationnelles

Compétences en communication

Education

Diplôme de fin d'études secondaires ou collégiales en études administratives

Tools

Équipement de bureau

Job description

Pour obtenir une traduction en français de l’offre d’emploi suivante, veuillez envoyer un courriel à [e-mail]. Les demandes seront traitées dans un délai de trois jours ouvrables et la période de dépôt des demandes sera prolongée de trois jours.

To obtain a French translation of the following job posting, please email [e-mail]. Requests will be addressed within three business days, and the application window will be extended by three business days.

At Ontario Health, we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together, we will be a leader in health and wellness for all. Our mission is to connect the health system to drive improved and equitable health outcomes, experiences and value. How we work together is reflected through our five values: integrity, inspiration, tenacity, humility and care.

What Ontario Health offers:

Achieving your career goals is a priority to us. Benefits of working at Ontario Health may include the following based on employment type:

• Fully paid medical, dental and vision coverage from your first day
• a health care spending or wellness spending account
• a premium defined benefit pension plan
• three personal days and two float days annually
• three weeks’ vacation to start (for individual contributors), increasing to four weeks after two years
• career development opportunities
• a collaborative values-based team culture
• a wellness program
• a hybrid working model
• participation in Communities of Inclusion

Want to make a difference in your career? Consider this opportunity.

We are seeking a detail-oriented and proactive Administrative Assistant to join our team. This role is pivotal in ensuring seamless program operations and providing comprehensive administrative assistance to leadership and teams. If you excel in fast-paced environments and possess exceptional problem-solving abilities and can manage conflicting priorities while maintaining a high standard of professionalism, we invite you to apply. This role requires exceptional organizational skills and a commitment to excellence. The Administrative Assistant will play a pivotal role in supporting divisional operations, fostering collaboration, and ensuring efficient delivery of projects and initiatives.

Here is what you will be doing:

• Prioritize and manage competing demands to ensure tasks and projects are completed accurately and within tight deadlines.
• Develop, organize, and maintain departmental records to ensure accuracy, completeness, and accessibility within established systems.
• Facilitate effective communication and collaboration between internal and external stakeholders.
• Maintain and update critical documents, responding promptly to requests for information and materials.
• Coordinate divisional meetings, including preparing agendas, taking minutes, and tracking action items to completion.
• Review, prioritize, and manage incoming correspondence, ensuring timely follow-up on outstanding items.
• Respond professionally to inquiries from internal and external parties, ensuring appropriate dissemination of information and follow-through.
• Support efficient office operations by liaising with other departments, resolving issues, and equipping new staff and consultants with necessary resources.
• Lead assigned projects with a focus on efficiency, accuracy, and excellence in delivery.

Here is what you will need to be successful:

Education and Experience

• Completion of a high school or college diploma, major in administrative studies, business administration, commerce, or recognized equivalent
• 1-2 years of related work experience is required
• Experience in providing all aspects of administrative support to a manager or a team within a program

Knowledge and Skills

• Ability to work well under pressure and use good judgment in assessing and responding to difficult situations
• Analytical and problem-solving skills and proven ability to research and summarize information
• Proficient in operating office equipment such as photocopier, binding machine, fax, etc.
• Excellent organizational and time management skills required
• Excellent interpersonal and customer service skills
• Excellent verbal and written communications skills required

Location: North East Region, Ontario (currently hybrid; subject to change)

Employment Type: Permanent Full time

Salary Band: Band 2

External Application Deadline Date: June 20, 2025

All applicants must be a resident of Ontario to be considered for roles at Ontario Health.

Ontario Health encourages applications from candidates who are First Nations, Métis, Inuit, and urban Indigenous; Francophone; members of Black and racialized groups; 2SLGBTQIA+ communities; trans and nonbinary individuals; and people living with disabilities.

Ontario Health is an accessible employer, and we offer accommodation in all aspects of employment, including the recruitment process. If you require a disability related accommodation in order to participate in the recruitment process, please email [e-mail] and a member of the team will connect with you within 48 hours.