Administrative Assistant

MNP; Nanaimo; On-site; CAD 30,000 - 60,000; Full time

Job summary

Join a dynamic administration team at a leading national accounting firm, where your role as an Administrative Assistant will be pivotal in supporting both internal and external clients. This position offers an exciting opportunity to contribute to the firm's success while working in a collaborative environment. You'll be responsible for managing diverse administrative tasks, including coordinating meetings, maintaining filing systems, and enhancing work processes. If you thrive in a fast-paced setting and are eager to make a meaningful impact, this role is perfect for you.

Qualifications

• 2 years of administrative experience in a professional working environment.
• Excellent organizational and time management skills.

Responsibilities

• Perform various administrative and clerical activities.
• Manage and coordinate multiple calendars and meetings.
• Maintain electronic and paper filing systems.

Skills

Organizational Skills

Time Management

Administrative Skills

Education

Post-secondary education in administration

Job description

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.

Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients. As a trusted advisor, you’ll ensure the efficient and effective operation of our business.

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

Responsibilities

1. Perform a variety of administrative and clerical activities
2. Review, modify and prepare comprehensive templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials; research, compile and summarize information / data, as applicable
3. Record minutes at various meetings and distribute or archive them accordingly
4. Maintain electronic and paper filing systems
5. Manage and coordinate multiple calendars
6. Coordinate and schedule internal and external meetings, appointments and team social events
7. Coordinate travel arrangements and reservations
8. Contribute to the development of new ideas and approaches to improve work processes
9. Work collaboratively with other team members and leadership

Skills and Experience

1. Post-secondary education in administration is considered an asset
2. 2 years of administrative experience in a professional working environment
3. Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously