Administrative Assistant -

PepsiCo Deutschland GmbH; Nanaimo; On-site; CAD 30,000 - 60,000; Full time

Job summary

An innovative company is seeking an Administrative Assistant to support its Nanaimo branch. This role involves managing office communications, organizing meetings, and providing exceptional customer service. The ideal candidate will have strong problem-solving abilities, excellent communication skills, and proficiency in MS Office applications. Join a dynamic team that values creativity and initiative, where you can make a significant impact on operations and contribute to a culture of collaboration. This is a fantastic opportunity to grow your career in a supportive environment that encourages personal and professional development.

Qualifications

• 5 years of administrative experience required.
• Strong proficiency with MS Office products is essential.

Responsibilities

• Provide general administrative support for the Nanaimo branch.
• Manage calendars, schedules, and payroll for multiple locations.
• Create a welcoming environment for visitors and contractors.

Skills

Problem-solving skills

Excellent communication skills

Customer service skills

Attention to detail

Organizational skills

Ability to multi-task

Self-motivation

Education

High school diploma

Administrative/office management program

Payroll courses

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Kronos

SAP

Job description

Overview

The Administrative Assistant contributes to the success of PepsiCo Beverages Canada by providing general administrative support for the Nanaimo branch. The ideal candidate will be highly skilled and energetic, possessing problem-solving skills and the ability to work autonomously.

This is a 14-month contract.

Responsibilities

• Create a welcoming and warm environment for PepsiCo Beverage visitors and contractors.
• Answer and direct incoming calls in a professional and pleasant manner.
• Create presentations in PowerPoint and manage office communications.
• Manage all incoming and outgoing mail.
• Manage calendars and schedules of the management team.
• Complete weekly payroll for multiple locations.
• Assist with health and safety training and documentation management.
• Assist with onboarding of hourly and salaried employees.
• Process settlements including all cash and paperwork.
• Respond to all customer inquiries.
• Assist in location-specific initiatives, including organizing employee events and liaising with internal and external service providers.
• Perform general administrative support work such as running reports, copying, filing, faxing, etc.
• Maintain and order office supplies.
• Provide ongoing support for the local leadership team.
• Organize meetings and travel arrangements.
• Process travel and local cost expenses.
• Responsible for control and compliance reporting on a weekly and periodic basis.

Qualifications

• Five years of administrative experience required.
• Successful completion of an administrative/office management program preferred.
• Successful completion of high school diploma required.
• Successful completion of payroll courses preferred.
• Experience with Kronos and SAP an asset.
• Professional accomplishments that reflect self-motivation and initiative.
• Strong proficiency with MS products, specifically: Word, Excel, PowerPoint, and Outlook required.
• Excellent communication and customer service skills required.
• Ability to multi-task is essential.
• Attention to detail and strong organizational skills required.
• Must be self-motivated, punctual with demonstrated professional maturity.

The Company

PepsiCo is a playground for curious people. We invite thinkers, doers, and changemakers to champion innovation, take calculated risks, and challenge the status quo. From executives to team members on the front lines, we’re excited about the future. We take chances. Together, we dare to make the world a better place.

Our associates are the magic ingredient. Each of them plays an integral role in helping create deep connections between people and our products. Think about your last group celebration: Chances are, one of our iconic brands was by your side. At PepsiCo, you’re invited to be a part of a global team of innovators who make, move, and sell these products—which are enjoyed by more than 1 billion people a day.

A career at PepsiCo means working in a culture where everyone’s welcome. Here, you can dare to be yourself. No matter who you are or where you’re from, you can influence the people around you and the world at large. By showing up, you’ll have the opportunity to learn, develop and grow your skills for the future. Our supportive teams can fuel your professional goals to make a global impact on people and the planet.

Join us. Dare for Better.