Administrative Assistant

Lenovo; Morrisville; On-site; CAD 50,000 - 70,000; Full time

Job summary

Lenovo Canada is seeking an Administrative Assistant to provide high-level support to executives and help ensure smooth operations in a global environment.

The role includes coordinating complex travel, managing calendars, preparing expense reports, drafting communications, and supporting executive staff. A Bachelor’s degree or equivalent experience with 3+ years of experience is required, with strong communication and organizational skills.

Qualifications

• Bachelor’s degree or equivalent experience; 3+ years supporting executives in a corporate environment.
• Ability to work independently in a fast-paced, global setting with professionalism and tact.
• Excellent communication and interpersonal skills; strong collaboration and leadership abilities.

Responsibilities

• Coordinate complex domestic and international travel, including proactive tracking of flights and ground transportation.
• Manage dynamic calendars, schedule meetings, and organize logistics for on-site and off-site events.
• Prepare and process expense reports, reconcile statements, and ensure compliance with company policies.
• Draft, edit, and proofread communications such as memos, emails, and other documents.
• Attend executive staff meetings and assist with additional projects as assigned.
• Educate executives on policies and new procedures (e.g., spend limits, city caps).
• Provide mentorship to other administrative assistants and support extended team members as needed.
• Work effectively across multiple geographies and maintain a solid understanding of organizational structure.

Education

Bachelor’s degree or equivalent experience; 3+ years supporting executives in a corporate environment

Job description

We are Lenovo. We do what we say. We own what we do. We WOW our customers.

Lenovo is a US$83 billion revenue global technology powerhouse, ranked #153 in the Fortune Global 500, and serving millions of customers every day in 180 markets. Focused on a bold vision to deliver Smarter Technology for All, Lenovo has built on its success as the world’s largest PC company with a full-stack portfolio of AI-enabled, AI-ready, and AI-optimized devices (PCs, workstations, smartphones, tablets), infrastructure (server, storage, edge, high performance computing and software defined infrastructure), software, solutions, and services. Lenovo’s continued investment in world-changing innovation is building a more equitable, trustworthy, and smarter future for everyone, everywhere. Lenovo is listed on the Hong Kong stock exchange under Lenovo Group Limited (HKSE: 992) (ADR: LNVGY).

This transformation together with Lenovo’s world-changing innovation is building a more inclusive, trustworthy, and smarter future for everyone, everywhere. To find out more visit www.lenovo.com , and read about the latest news via our StoryHub .

Description and Requirements

The Administrative Assistant will provide high-level support to Lenovo executives and play a key role in ensuring smooth operations in a complex global environment.

Key Responsibilities:

• Coordinate complex domestic and international travel, including proactive tracking of flights and ground transportation
• Manage dynamic calendars, schedule meetings, and organize logistics for on-site and off-site events
• Prepare and process expense reports, reconcile statements, and ensure compliance with company policies
• Draft, edit, and proofread communications such as memos, emails, and other documents
• Attend executive staff meetings and assist with additional projects as assigned
• Educate executives on policies and new procedures (e.g., spend limits, city caps)
• Provide mentorship to other administrative assistants and support extended team members as needed
• Work effectively across multiple geographies and maintain a solid understanding of organizational structure

Basic Qualifications:

• Bachelor’s degree or equivalent experience; 3+ years supporting executives in a corporate environment

Preferred Qualifications:

• Ability to work independently in a fast-paced, global setting with professionalism and tact
• Excellent communication and interpersonal skills; strong collaboration and leadership abilities
• High attention to detail, strong organizational skills, and ability to prioritize effectively
• Initiative to anticipate needs and exercise sound judgment on behalf of executives
• Flexibility to adapt to changing priorities and strong analytical skills for problem-solving
• Positive, team-oriented attitude

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, religion, sexual orientation, gender identity, national origin, status as a veteran, and basis of disability or any federal, state, or local protected class.

If you require an accommodation to complete this application, please [e-mail]