Administrative Assistant

Employment and Social Development Canada; Montreal (administrative region); Hybrid; CAD 42,000 - 62,000; Full time

Job summary

Canadian Food Inspection Agency (CFIA) is establishing a pool of qualified candidates for administrative roles in Montréal, Québec, and other locations. The pool will be used for positions with varying language requirements, employment conditions, and tenure, including term and indeterminate appointments.

Emphasis on strong office administration and customer service skills. Successful candidates will bring recent administrative experience, strong knowledge of Office Suite, and the ability to

Qualifications

• Secondary school diploma or professional studies diploma is required.
• Recent experience providing comprehensive administrative services within an office environment.
• Proficiency with Office Suite (Word, Excel, Outlook, Teams, PowerPoint).
• Ability to meet Reliability Status security clearance requirements.

Skills

Customer Service Orientation

Adaptability and Flexibility

Initiative

Interpersonal Understanding

Attention to Detail

Written Communication

Oral Communication

Education

Secondary school diploma or professional studies diploma

Post-secondary diploma in related field

Tools

Office Suite (Word, Excel, Outlook, Teams, PowerPoint)

Job description

Administrative Assistant **Amendment to process intent**

Update

Please note that the process intent has been modified.

Canadian Food Inspection Agency- Operations

Intent of the process

A pool of qualified candidates will be established. This pool may be used to staff positions in Montréal (Québec), Saint-Hyacinthe (Québec), and Québec (Québec) with similar qualifications, with various language requirements, various conditions of employment and/or various tenures including term and indeterminate appointments.

Important messages

The Canadian Food Inspection Agency (CFIA) is a separate employer and is not subject to the Public Service Employment Act. The CFIA considers applications from individuals who have legal status to work in Canada and does not give preference to Canadian citizens. Personal information is obtained for the purpose of determining an individual’s competence and suitability for employment. If a staffing complaint questions this determination, please be advised that relevant personal information you will provide in the course of this staffing process may be disclosed to substantiate the staffing decision. During the application or assessment process both cheating and plagiarism are considered forms of misconduct and are not permitted. Any person found cheating, including those who help others to cheat, may be subject to removal from the staffing process. We will only accept applications received through the GC Jobs website, therefore you must submit your application by clicking on “Apply” in this advertisement. Persons who are unable to apply online must use the “Hiring organization contact” below, prior to the closing date, to request specialized accommodation. Any interactions during the selection process, both written and verbal may be used in your evaluation.

Conditions of employment

Reliability Status security clearance - Applicants who have not lived in Canada for the past five (or ten, depending on security level) years may be required to submit a police certificate from each country in which they have lived for six months or more during this period, as well as other documentation required for the security screening process. Failure to submit this documentation if requested will eliminate the application from further consideration.

The following conditions of employment are required for an appointment:

• Adherence to the CFIA Code of Conduct.
• Adherence to the CFIA Conflict of Interest and Post-Employment Policy.
• Compliance with the Values and Ethics Code for the Public Sector.
• Legal status to accept employment for the entire period of employment.

Any of the following conditions of employment may be required for an appointment:

• Willing and available to travel, as required.
• Willing and available to work overtime, as required.
• To have and maintain a valid driver’s license.
• To assume responsibility for making transportation arrangements to get to diverse and distant work sites in a timely and efficient manner.
• To use in the prescribed circumstances and manner all prescribed safety materials, equipment, devices and clothing.
• Willing and able to be immunized as indicated by job risk, location, overseas travel and other identified risks.
• Willing to work in various locations, including third-party premises.

You need (essential for the job)

Your application must clearly explain how you meet the following

ESSENTIAL EDUCATIONEEd1: A secondary school diploma OR a professional studies diploma from an accredited educational institution.Applicants submitting education credentials from a non-Canadian institution are responsible for obtaining certification that these credentials are the equivalent of the Canadian education level required for the position.

ESSENTIAL EXPERIENCEEE1: Recent experience* in providing comprehensive administrative services**. EE2: Recent experience* in the use of the Office Suite (Word, Excel, Outlook, Teams, PowerPoint, etc.)*Recent experience is defined as experience normally acquired within the last five (5) years. **Examples of administrative support services may include, but are not limited to, handling travel requests, financial processing (invoices, purchase orders, etc.), handling correspondence, coordinating administrative activities, logistical support for conferences or videoconferences and customer service in a position-related field.You must provide clear and detailed information in your résumé. Please include, among other things, the title of the position held, the duration, the name of the organization and the main duties you have performed. Focus on the important accomplishments of each job held. Your résumé will be used in order to validate that you have the essential experiences criteria.

Applied / assessed at a later date

ESSENTIAL KNOWLEDGEEK1: Knowledge of Office Suite

ESSENTIAL COMPETENCIESEC1: Customer Service Orientation EC2: Adaptability and Flexibility EC3: Initiative EC4: Interpersonal Understanding EC5: Attention to Detail EC6: Written Communication EC7: Oral Communication

Language requirements (essential for the job)

Applied / assessed at a later date

Various language requirements - French Essential, Bilingual Imperative (BBB/BBB)Official languages proficiency will not be assessed for entry to the pool. Candidates entered in the pool will have an opportunity for assessment of their official languages proficiency if and when they are considered for an appointment. You are entitled to participate in the staffing process in the official language of your choice.

May be applied / assessed at a later date

ASSET EDUCATIONAEd1: A post-secondary diploma in a related field (such as but not limited to accounting, office automation or administration).

ASSET EXPERIENCEAEx1: Experience as an office clerk or accounting clerk. AEx2: Experience in purchasing and procurement. AEx3: Experience as a receptionist. AEx4: Experience as an assistant to a manager or director.

Our commitment

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

At the CFIA this commitment goes beyond the hiring process. We are committed to ensuring that all employees have equal, barrier-free access to opportunities; that they can work to the best of their abilities and fully participate in work events. Recognizing where situations require accommodations, we have established several supports and services in the workplace which help to ensure a fair, timely and consistent approach to access.

Learn more about assessment accommodation .

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the population it serves. We promote employment equity and encourage you to self-declare if you belong to one of the designated employment equity groups when you apply.

ORGANIZATIONAL NEEDSA representative workforce is a core priority for the CFIA. First consideration for an appointment may be given to qualified candidates who, at the time of application, indicate they belong to one of the following Employment Equity (EE) groups (self-declaration): Indigenous Peoples, Women, Members of Visible Minorities and Persons with Disabilities. Note that the CFIA has chosen to adopt the Accessible Canada Act definition of Disability for self-declaration, which includes any physical, mental, intellectual, cognitive, learning, communication or sensory impairment – or a functional limitation – whether permanent, temporary or episodic in nature, evident or not, that, in interaction with a barrier, hinders a person's full and equal participation in society. Please apply this definition when completing the Self-Declaration Form for Members of Employment Equity Groups as part of your application.

Our commitment

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

At the CFIA this commitment goes beyond the hiring process. We are committed to ensuring that all employees have equal, barrier-free access to opportunities; that they can work to the best of their abilities and fully participate in work events. Recognizing where situations require accommodations, we have established several supports and services in the workplace which help to ensure a fair, timely and consistent approach to access.

Learn more about assessment accommodation .