administrative assistant

Randstad Canada; Montreal; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a proactive administrative assistant to join their dynamic team in downtown Montreal. This role is pivotal in ensuring smooth operations, serving as the first point of contact, and supporting management with various administrative tasks. You'll thrive in a collaborative environment where your contributions are valued, and you will have the opportunity to showcase your organizational and communication skills. If you're looking for a rewarding position within a supportive culture, this is the perfect opportunity for you to make a significant impact.

Benefits

Easy access to public transportation

Comprehensive insurance program

RRSP contribution by employer

Amazing culture and collaborative team

Qualifications

• Proven experience in a receptionist or office assistant role.
• Excellent verbal and written communication skills in English and French.

Responsibilities

• Greet and assist visitors in a friendly and professional manner.
• Manage incoming and outgoing mail and packages.
• Organize and maintain the executives' schedule.

Skills

Verbal Communication

Written Communication

Organizational Skills

Multitasking

Team Collaboration

Education

College diploma in administrative support

Tools

MS Office (Word, Excel, Outlook)

Office management software

Job description

Are you an administrative assistant looking for your next challenge? Would you like to work for an entity of a large firm that operates as a family office? Are you interested in a new administrative role within the investment field? Our client, located in the heart of downtown Montreal, is looking for an administrative assistant to join their team.

The administrative assistant will serve as the first point of contact, ensuring a welcoming atmosphere, as well as supporting management in daily operations to keep the office running smoothly.

Advantages

• Easy access to public transportation
• Comprehensive insurance program as of day 1, paid for by the company
• RRSP contribution by employer
• Amazing culture and collaborative team

Responsibilities

• Greet and assist visitors in a friendly and professional manner
• Maintain the office calendar, schedule meetings and coordinate appointments
• Maintain conference room booking schedule; coordinate technology set up for meetings
• Support meetings by offering beverages, oversee catering and arranging lunches
• Manage incoming and outgoing mail and packages
• Order and maintain office supplies and equipment
• Support the team with basic administrative tasks, including preparing documents and presentations
• Ensure the reception area and common spaces are clean and organized
• Place calls for and coordinate miscellaneous services with the building management
• Organize and maintain the executives' schedule
• Plan, prioritize and coordinate meetings, appointments and events
• Plan and book travel itineraries, accommodations and transportation
• Manage expense reports and reimbursements
• Prepare communications, correspondence and various texts in both French and English
• Maintain files, records and confidential documents

Qualifications

• College diploma or an equivalent combination of education / experience in an administrative support role
• Proven experience in a receptionist, office assistant, or similar role
• Friendly, professional, and approachable demeanor
• High collaboration and a team player approach
• Excellent verbal and written communication skills, in both English and French
• Ability to work with sensitive or confidential material
• Proficient in MS Office (Word, Excel, Outlook) and office management software, including table creation, mail merges and basic formatting
• Strong organizational skills, with attention to detail and time management
• Ability to multitask and prioritize tasks in a fast-paced environment
• Ability to work well with minimal supervision

We look forward to receiving your resume!

Only selected candidates will be contacted.