administrative assistant

HNM Logistics Inc.; Mississauga; On-site; CAD 40,000 - 55,000; Full time

Job summary

A logistics company in Mississauga seeks an Office Coordinator to manage administrative tasks. Responsibilities include organizing seminars, handling correspondence, and maintaining filing systems. The ideal candidate should have a secondary school diploma and strong organizational skills. This permanent position offers 40 hours of work per week in a supportive environment.

Qualifications

• Must have experience handling office procedures.
• Familiarity with meeting coordination and documentation.
• Ability to manage schedules and appointments.

Responsibilities

• Arrange and coordinate seminars and conferences.
• Coordinate the flow of information within the team.
• Record and prepare minutes of meetings.

Skills

Organizational skills

Communication skills

Data compilation

Customer service

Education

Secondary (high) school graduation certificate

Job description

Education

• Secondary (high) school graduation certificate

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Experience

• 7 months to less than 1 year
• Support for newcomers and refugees – Participates in a government or community program or initiative that supports newcomers and / or refugees
• Support for youths – Participates in a government or community program or initiative that supports youth employment
• Support for Indigenous people – Participates in a government or community program or initiative that supports Indigenous people
• Durée de l'emploi : Permanent
• Langue de travail : Anglais
• Heures de travail : 40 hours per week