Administrative Assistant

Gestal; Mirabel; On-site; CAD 40,000 - 55,000; Full time

Job summary

Gestal is looking for an Administrative Assistant to join our operations team based in Mirabel, Quebec. This role will support the overall management team by managing calendars, organizing meetings, and producing documents using office software.

The ideal candidate will have over 5 years of relevant experience, a college diploma in office management, and be bilingual in English and French. Join us to thrive in a respectful and innovative work environment.

Qualifications

• More than 5 years of relevant experience or an equivalent combination of education and experience.
• Enjoy supporting employees across different departments.
• Comfortable working in a unionized environment.

Responsibilities

• Manage the department manager's calendar and meetings.
• Organize meetings and business travel support.
• Produce documents, presentations, reports, and charts.

Skills

Bilingual in English and French

Strong knowledge of office software

Proactive and solution-oriented

Organizational skills

Education

College diploma in office management or equivalent

Tools

Word processing software

Spreadsheet software

Presentation software

Job description

About Us

Gestal North America is a preferred partner for companies in the aerospace, shipbuilding and energy sectors. We offer a full range of services, from design to delivery and maintenance. Our experts help clients optimize their production processes, ensure compliance with the strictest standards and improve overall performance. Our values: quality is everyone's responsibility. Our commitment to continuous improvement turns mistakes into opportunities for excellence. We foster a respectful and caring work environment where employees thrive. If you are ready to take on challenges and promote innovation, join us!

Job Description

Do you have experience in administrative/office work and want to grow and develop new skills? This position is for you. The A220 commercial aircraft program is seeking an administrative assistant to join our operations team based in Mirabel (Quebec, Canada). You will be part of the prefal team that develops sub-assemblies for commercial aircraft for the Mirabel and Mobile (USA) sites. In this role, you will support the department manager in monitoring daily activities.

Responsibilities

• Manage the HO's calendar and meetings, screen email and follow up on required actions
• Monitor activities, files and requests related to the teams
• Organize meetings, business travel and prepare appointments
• Maintain confidential files and update financial documents, including expenses and internal records
• Produce documents, presentations, reports and charts using office software
• Recommend and develop process improvements and internal tools
• Follow up on IT access requests and incidents
• Support the management team on various projects, coordinate events and manage stationery and purchase orders

Requirements / Profile

• College diploma in office management or equivalent
• More than 5 years of relevant experience or an equivalent combination of education and experience
• Strong knowledge of computer applications: word processing, spreadsheets, databases and presentation software
• Bilingual in English and French, both spoken and written
• Autonomous, proactive, solution‑oriented and willing to engage with a production/operations team and its contributors
• Enjoy supporting employees from different departments and following up with them
• Comfortable working in a unionized and salaried environment, providing support across multiple hierarchical levels