Administrative Assistant

Altis Technology; Kelowna; On-site; CAD 28,000 - 36,000; Full time

Job summary

Altis Recruitment is seeking an Administrative Assistant for a 3-month contract based out of the West Kelowna office, with on-site work in Vancouver, BC. The role focuses on keeping records accurate, updating systems, and supporting day-to-day office operations in a healthcare-focused environment.

The ideal candidate will have strong customer service experience, proficiency in MS Excel and Outlook, excellent written communication, and the ability to manage multiple priorities with attention to

Qualifications

• Strong background in customer service or administrative support.
• Proficiency in Microsoft Excel and Microsoft Outlook.
• Excellent written communication and problem-solving skills.
• Strong organizational skills with the ability to manage competing priorities independently.

Responsibilities

• Maintain general office organization and manage supplies inventory.
• Receive, sort, and distribute incoming mail and packages.
• Maintain fleet schedules, track vehicle usage and availability.
• Complete data entry, record keeping, and filing tasks to support team operations.
• Prepare meeting minutes as required.
• Collaborate with team members to identify and support process improvements.
• Proactively support communication flow across teams and provide updates as needed.

Skills

Customer service

Administrative support

Microsoft Excel

Microsoft Outlook

Written communication

Data entry

Process improvement

Attention to detail

Tools

Microsoft Excel

Microsoft Outlook

Job description

Location: Vancouver, BC (On-site, 5 days per week)
Language: Strong written and verbal communication skills in English are required
Duration: Contract until March, 2027 (Full-time contract, with possible extensions)
Hours: 7.5 hours/day (37.5 hours/week), Monday to Friday, 9 AM 3 PM

About the Opportunity

Altis Recruitment is grateful to partner with an organization within the Broader Public Sector space to support the recruitment of an Administrative Assistant. This is a 3-month contract opportunity based out of the organizations West Kelowna office, offering the chance to support a busy and collaborative healthcare-focused environment.

In this role, you will play a key role in ensuring records are accurate, up to date, and compliant, while also supporting day-to-day office operations.

This position also includes a broad range of administrative responsibilities that support the overall efficiency of the team and office environment.

This role is open to all qualified candidates; however, preference may be given to individuals who identify as First Nations, Inuit or Métis and or/have experience working with First Nations, Inuit or Métis communities. The final hiring decision will be based on merit.

Whats in it for You

This is an excellent opportunity to gain experience within a public sector environment, working alongside medical and administrative professionals. You will develop hands‑on experience with healthcare documentation systems, CRM tools, and operational coordination.

Your Responsibilities

• You will maintain general office organization and manage supplies inventory
• You will receive, sort, and distribute incoming mail and packages
• You will maintain fleet schedules, track vehicle usage and availability
• You will complete data entry, record keeping, and filing tasks to support team operations
• You will prepare meeting minutes as required
• You will collaborate with team members to identify and support process improvements
• You will proactively support communication flow across teams and provide updates as needed

Skills and Qualifications

• Strong background in customer service or administrative support
• Proficiency in Microsoft Excel and Microsoft Outlook
• Excellent written communication and problem-solving skills
• Strong organizational skills with the ability to manage competing priorities independently
• High attention to detail and accuracy in data entry and record keeping
• Process improvement mindset with a proactive and solutions-oriented approach
• Healthcare or public sector experience is considered an asset but not required (training will be provided)
• Experience working alongside First Nations, Inuit, or Métis communities, businesses, or organizations is considered a strong asset

Why Partner with Altis

If youve never worked with a staffing agency before, we make it easy. We partner with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a role with Altis, we take the time to understand your strengths and career goals. If theres a strong match, we manage the logistics, advocate on your behalf, and connect you directly with the hiring manager. Our services are always free for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.