Administrative Assistant

Westbank First Nation; Kelowna; On-site; CAD 56,000; Full time

Job summary

Join Westbank First Nation as an Administrative Assistant where you will handle various administrative tasks supporting multiple departments. This full-time position in a vibrant community offers the chance to be part of a progressive team focused on enhancing community welfare. Ideal candidates will have strong organizational skills and customer service experience, along with education in administrative assistance.

Qualifications

• 1-year experience in an office setting required.
• Excellent written and verbal communication skills needed.
• Experience working with indigenous communities considered an asset.

Responsibilities

• Greet and direct clients in a professional manner.
• Assist in preparation of newsletters and mailouts.
• Provide general administrative assistance to all WFN departments.

Skills

Customer Service

Organization

Communication

Conflict Management

Education

Post-secondary education in administrative assistant or related field

Tools

Microsoft Office

Adobe Forms

Job description

Located within the traditional unceded territory of the syilx people Westbank First Nation is a progressive and prosperous self-governing First Nation. The Okanagan Valley truly has it all including a great climate stunning scenery world-class ski resorts golf courses wineries and beaches.

Westbank First Nation values diversity and we are committed to creating a healthy strong and vibrant community through programs and services that promote physical mental emotional and spiritual well-being and healing. Come join our team and become part of an innovative and rewarding place to work.

This position is open to WFN members and internal applicants only.

POSITION SUMMARY

Reporting to the Supervisor Frontlines the Administrative Assistant is responsible for the delivery of daily administrative tasks including but not limited to : greeting visitors and callers; routing and resolving information requests; preparing correspondence; and assisting the central cashier with financial services; and other responsibilities in support of Westbank First Nation (WFN) Departments and as requested by the Supervisor Frontlines.

EDUCATION / EXPERIENCE

• Post-secondary education in administrative assistant or related field
• 1-year experience in an office setting
• Good knowledge of Microsoft office and excel
• Previous work experience with office equipment such as photocopiers postage meters and multiline switchboards (prefer a minimum of 5 lines)
• Experience working with indigenous communities / people considered an asset
• Equivalent combination of education training and experience may be considered

REQUIREMENTS

• Criminal Record Check with results acceptable to WFN
• Valid BC Driver Licence with an acceptable driver abstract
• Must be flexible able to cover opening and closing procedures
• Reliable source of transportation to complete post office deliveries
• Maintains a high level of confidentiality and uses discretion on all matters relating to the affairs of the Westbank First Nation.

JOB DUTIES / RESPONSIBILTIES

• Greets and directs clients in a friendly and professional manner in person by phone and through email
• Assists in the preparation of all newsletters community deliveries and mailouts
• Responsible for providing support to the Residential Premises Administrator by ensuring the established Frontline Residential Premises Process is followed
• Provides general administrative assistance to all WFN departments including :

Operates the reception switchboard directing clients and phone calls and arranging couriers

• Ensures kitchen supplies are stocked on all floors at the Lindley Building
• Supports with photocopying sorting filing and binding
• Maintains WFN mailbox
• Prepares emails posters and other correspondence
• Operates office equipment such as copier binding machine and postage meter (operation maintenance and service)
• Completes opening and closing procedures for the Lindley Building
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Supports the Supervisor Frontlines with training of new staff
• Upholds a neat and welcoming workspace including the lobby and kitchen areas
• Delivers mailouts to post-office
• Provides backup support to the Central Cashier as needed and directed by the Supervisor Frontlines
• Performs all duties and responsibilities in accordance with the Westbank First Nation policies standards and procedures and as directed by the Supervisor Frontlines.

KNOWLEDGE / SKILLS / ABILITIES

• Demonstrates strong administrative skills and has the ability to set priorities and multi-task in a fast-paced environment
• Excellent customer service and interpersonal skills
• Demonstrates a high level of customer service and displays a positive demeanor
• Intermediate ability in Microsoft Word Outlook Excel and Publisher; moderate ability working with Adobe forms
• Excellent written and verbal communication skills
• Proven conflict management skills
• Strong organizational skills capacity to work under pressure and meets deadlines
• Ability to plan and organize a variety of events and functions
• Knowledge of WFN programs and services
• Ability to work well as a team and show initiative

The median salary for this position is $55660

To learn more about Westbank First Nation please visit our website at .

All applications must be submitted through our Employment Opportunities page. Ensure you attach your cover letter and resume. Incomplete or late submissions will not be accepted.

This opportunity will close at midnight on Thursday June 5th 2025

While we recognize the value of diversity in the workplace and welcome applications from people of all backgrounds preference will be provided to qualified WFN Members & Indigenous applicants.

Key Skills

Employment Type : Full-Time

Experience : years

Vacancy : 1

Create a job alert for this search