Administrative Assistant

Government of Northwest Territories; Inuvik; On-site; CAD 40,000 - 50,000; Full time

Job summary

Government of the Northwest Territories in Inuvik invites applications for an Administrative Assistant in the Municipal and Community Affairs department. This position provides effective administrative and reception support to the regional office and acts as the first point of contact with the public, handling inquiries and coordinating staff priorities.

Qualifications include a Diploma in Office Administration and 3 years of general office experience or equivalent, strong writing and formatting

Qualifications

• Diploma in Office Administration and 3 years general office experience or equivalent.
• Ability to write, edit and format clear documents.
• Strong organizational and time management skills.
• Proficiency with spreadsheets, word processing, databases and presentations.
• Knowledge of records management policies, standards and classification.
• Ability to work in a team and cross-cultural environment.

Responsibilities

• Provide effective and efficient administrative support to the regional office.
• Be the first point of contact with the public and handle inquiries.
• Prioritize meetings and commitments on behalf of staff.
• Maintain confidentiality while delivering excellent customer service.

Skills

Office procedures

Documentation writing

Organizational skills

MS Office suite

Records management

Teamwork

Cultural awareness

Education

Diploma in Office Administration

Job description

Department: Municipal and Community Affairs

This Job Opening is limited to Aboriginal Persons indigenous to the present boundaries of the Northwest Territories and includes any aboriginal person resident at birth and any Canadian aboriginal persons who have lived more than half of their life in the Northwest Territories.

Limited Competition

This job opening is limited to residents living within 25 kilometersof Inuvik, NT.

Department Information

The Department of Municipal and Community Affairs (MACA), supports capable, accountable and self-directed community governments providing a safe, sustainable and healthy environment for community residents.

Job Information

This position is located in Inuvik and reports to the Regional Superintendent. The incumbent is responsible for providing effective and efficient administrative support services to the entire regional office. Work priorities are varied in response to requests from the Superintendent and other departmental staff.

The Administrative Assistant is the first point of contact with the public, and is frequently called upon to exercise judgement with regard to knowing when to forward phone calls, what meetings take priority, and what commitments to make on behalf of staff members. The incumbent must uphold positive customer service and maintain confidentiality as appropriate.

Knowledge, Skills and Abilities:

• Knowledge of and ability to apply standardized office and administrative procedures
• An ability to write, edit, and format documentation so that they are clear and easy to understand
• proven organizational and time management skills
• Proven ability to use computer software for such things as spreadsheets, word processing, databases and presentations
• Knowledge of basic records management policies procedures including records disposition, standards and classification systems
• Ability to work in a team environment
• Ability to work effectively in a cross-cultural environment

Typically, the above qualifications would be attained by:

Diploma in Office Administration and 3 years general office experience OR an equivalent combination of education and experience

GNWT Inquiries

Inquiries Only:

Inuvik HR Client Service Centre
Department of Finance
Government of the Northwest Territories
1st FLOOR ALEX MOSES GREENLAND BUILDING
BOX 1869
INUVIK, NT X0E 0T0
Tel [phone] Ext 15644
Fax [phone]
[e-mail]

Note: If you do not receive electronic notification confirming receipt of your application, please follow up via telephone.