administrative assistant

Simplify Accounting; Grande Prairie; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Coordinator to join their dynamic team. This role involves organizing seminars, managing daily operations, and ensuring smooth communication within the team. The ideal candidate will possess strong organizational skills, be able to multitask effectively, and have a solid understanding of office procedures. This position offers a supportive work environment with opportunities for personal and professional growth. If you're looking to make a meaningful impact in a fast-paced setting, this could be the perfect opportunity for you.

Benefits

Free parking available

Learning/training paid by employer

Paid time off (volunteering or personal days)

Team building opportunities

Wellness program

Qualifications

• 1-2 years of experience in an office environment.
• Strong organizational and multitasking skills required.

Responsibilities

• Coordinate seminars and conferences, manage daily operations.
• Maintain filing systems and prepare meeting minutes.

Skills

Multitasking

Flexibility

Judgement

Organizational Skills

Client Focus

Time Management

Reliability

Quick Learner

Education

College or CEGEP diploma

Tools

MS Windows

MS Office

Job description

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Work setting

• Relocation costs not covered by employer
• Willing to relocate
• Finance and insurance

Budgetary responsibility

• 0 - $100,000

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and organize daily operations
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Liaise with management, union officials and HR consultants
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks

Computer and technology knowledge

• MS Windows
• MS Office

Technical terminology

• Business

Area of specialization

• Accounting

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Large caseload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Accountability
• Quick learner

Experience

• 1 year to less than 2 years

Long term benefits

Other benefits

• Free parking available
• Learning / training paid by employer
• Paid time off (volunteering or personal days)
• Team building opportunities
• Wellness program

Support for persons with disabilities

• Provides physical accessibility accommodations (for example: ramps, elevators, etc.)
• Provides awareness training to employees to create a welcoming work environment for persons with disabilities
• Applies accessible and inclusive recruitment policies that accommodate persons with disabilities

Support for newcomers and refugees

• Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
• Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
• Offers mentorship programs that pair newcomers and/or refugees with experienced employees
• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees

Support for Veterans

• Offers flexible onboarding options to allow Veterans to gradually adapt to the civilian workplace (for example: gradually increasing hours and responsibilities, etc.)
• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

Support for mature workers

• Offers phased re-entry options for mature workers who are returning to work after retiring (for example: gradually increasing hours and responsibilities)
• Provides workspace accommodations, such as age-appropriate ergonomic considerations, to meet the physical needs of mature workers (for example: adjustable desks and chairs, accessible parking, etc.)

Supports for visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities