Administrative Assistant

Kichton Construction LP; Fort McMurray; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to join their Fort McMurray office. This role offers an exciting opportunity to support a dynamic team in the heavy civil construction sector. The ideal candidate will thrive in a fast-paced environment, managing various administrative duties with precision and professionalism. With a focus on organization, communication, and collaboration, you will play a crucial role in ensuring operational efficiency. Join a company that values growth and offers comprehensive benefits, including health coverage and opportunities for career advancement.

Benefits

Extended health coverage

Dental coverage

Vision coverage

Travel coverage

Paramedical coverage

Employee assistance programs

Health care spending account

Opportunities for growth

Qualifications

• 2+ years in a similar administrative role, preferably in construction.
• Proficient in English, both verbally and written.

Responsibilities

• Manage walk-in traffic and organize meetings and events.
• Coordinate with project staff for documentation and compliance.
• Oversee office supplies and general organization.

Skills

Microsoft Office

SharePoint

Organizational Skills

Communication Skills

Education

Administrative Diploma

Tools

B2W

Motive

Job description

Who We Are

Kichton Construction LP is the Fort McMurray-based Heavy Civil entity within the Kichton Group of companies which has been operating since 1963. Kichton Construction LP commenced operations in 2019 as the industrial division of the Kichton Group to serve the Energy and Mining Industries throughout North America. Since inception, KCLP has grown sustainably and exponentially, starting with 30 experienced team members in 2019, to now over 400 team members and over 300 pieces of heavy equipment. KCLP is proud to continue operating alongside our Community Partner, the Chipewyan Prairie First Nation, as part of our NOHA/Kichton Joint-Venture.

The Role

We are seeking a full-time Administrative Assistant to work out of our Fort McMurray, Alberta office. The ideal candidate is local to Fort McMurray and has 2+ years of experience in a similar role, preferably in the construction industry. He/she is hardworking, self-motivated, organized and reliable. This position reports to the Director, HSE.

Location/Job Details

• Fort McMurray, AB office.
• Monday to Friday, 8:00 am to 4:30 pm.
• 8 hours per day plus OT as required.
• Fast-paced, busy work environment.
  
  

Compensation/Benefits

• $22 to $28 per hour, negotiable based on experience.
• OT after 8 hours per day.
• 9.6% vacation and stat holiday pay on all regular hours worked.
• Extended health, dental, vision, travel and paramedical coverage after 90 days.
• AD&D, life insurance and dependent life insurance after 90 days.
• $500/year health care spending account.
• Employee assistance and virtual health programs.
• Opportunities for growth.
  
  

Responsibilities/Job Duties

• Manage walk-in traffic and sign-in sheet.
• Scan walk-in candidate resumes, tickets, etc. to HR/training/safety.
• Organize cleaning schedules and manage custodial staff for both office and shop facilities.
• Organize meetings and events - develop participant lists, send out calendar invites, book and set up boardrooms, order food, clean up as required.
• Order supplies for the office
• Filing and general office set up and organization.
• Draft memos and company communications.
• Book flights and hotels for various staff members.
• Manage the daily scanning and submission of water and vacuum truck tickets, as well as driver timesheets.
• Coordinate with project staff to generate field tickets and submit finalized documents for payment processing.
• Oversee the organization and filing of maintenance and pre-trip inspection documents received from the field. Carefully review documents for safety issues, collaborating with the Director, HSE to address and resolve any concerns.
• At month-end, scan, label, and archive maintenance records for compliance and audit readiness.
• Upload and file mobilization and demobilization documents into SharePoint.
• Liaise with the shop to schedule and track commercial vehicle maintenance and inspections, ensuring all records are updated in B2W.
• Collect and deliver water samples to Alberta Health Services as part of regulatory requirements.
• Any other administrative duties as required.
  
  

Education/Qualifications/Training

• 2+ years working in a similar role preferrable for a heavy civil or industrial construction company.
• Administrative diploma or equivalent work experience required.
• Must be proficient in English, both verbally and written.
• Intermediate to advanced Microsoft Office skills - one drive, power point, outlook, calendar, word, excel, etc.
• Experience with SharePoint, Motive, B2W or Bis Trainer software would be considered an asset.
  
  

Soft Skills

• A polite, professional and positive demeanor.
• Works well under pressure and with tight deadlines.
• Organized and detail orientated.
• Able to adapt to changing priorities quickly.
• Willing to learn. Open to feedback and constructive criticism.
• An excellent communicator and a good listener.
• Excellent writing, proofreading and editing skills.
• Punctual and reliable.