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administrative assistant

WestSquare Immigration Services Ltd

Edmonton

On-site

CAD 30,000 - 60,000

Full time

30+ days ago

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Job summary

An established industry player is seeking a detail-oriented Administrative Coordinator to manage office operations and support team activities. This role involves arranging seminars and meetings, training staff, and ensuring efficient office procedures. The ideal candidate will thrive under pressure, possess excellent communication skills, and demonstrate a strong ability to multitask. Join a dynamic team where your organizational skills will contribute to the success of the organization and help create a positive work environment. If you are ready to take on a rewarding challenge, this opportunity is perfect for you.

Qualifications

  • 1-2 years of experience in a similar role with strong communication skills.
  • Proficient in MS Office applications and ability to manage office tasks.

Responsibilities

  • Arrange and coordinate seminars, conferences, and meetings.
  • Schedule appointments and maintain office procedures and routines.
  • Compile data and prepare reports, ensuring accuracy and attention to detail.

Skills

Excellent oral communication
Excellent written communication
Ability to multitask
Attention to detail

Education

Secondary (high) school graduation certificate

Tools

MS Office
MS Excel
MS PowerPoint
MS Word
MS Access
MS Windows

Job description

Overview

Languages

English

Education

  • Secondary (high) school graduation certificate
Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

  • Arrange and co-ordinate seminars, conferences, etc.
  • Train other workers
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
Experience and specialization

Computer and technology knowledge

  • MS Excel
  • MS PowerPoint
  • MS Windows
  • MS Word
  • MS Access
  • MS Office
Area of specialization

  • Reports and records
  • Contracts
  • Statistics
  • Financial statements
  • Invoices
  • Charts, tables, graphs and diagrams
Additional information

Work conditions and physical capabilities

  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
Personal suitability

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Accurate
  • Reliability
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