Administrative Assistant

Adccs; Eastern Ontario; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading child care centre is seeking an Administrative Assistant for an 8-week summer position. Responsibilities include organizing files, performing quality control on documents, and supporting HR administrative practices. Candidates must be enrolled in a post-secondary program and have necessary certifications, with pay set at $19.34 per hour plus holiday pay.

Qualifications

• Must be 18 years or older.
• Up-to-date Standard First Aid and CPR required.
• Training in WHMIS and AODA essential.

Responsibilities

• Organizing children’s and staff files, maintaining confidentiality.
• Ensuring accuracy in document typing and scanning.
• Performing quality control on scanned documents.

Skills

Organizational skills

Typing with speed and accuracy

Proficiency in Microsoft Office

Education

Enrolled in a post-secondary program

Tools

Office equipment

Job description

Leaps & Bounds Children’s Centre is a licensed, non-profit child care centre with 3 locations in Arnprior and Renfrew. We offer Toddler, Preschool, Kindergarten, and School Aged Programs.

Location:

Renfrew, ON, Canada, K7V 4E1

Position:

We require 1 Administrative Assistant for an 8-week summer position from July to August. This is a Canada Summer Jobs posting, offering 35 hours per week (7 hours per day). The pay rate is $19.34 per hour plus 4% holiday pay.

Job Responsibilities include:

• Organizing children’s and staff files in collaboration with the Supervisor, maintaining confidentiality, including scanning and digitizing files on various platforms.
• Understanding Human Resources Administrative Practices.
• Preparing records for digitization, including removing staples, binding, and paperclips.
• Ensuring accuracy in document typing, scanning, filing, and maintenance.
• Performing quality control on scanned documents and uploading files to our HR platform.
• Typing and word processing with speed and accuracy.
• Shredding documents after digitization confirmation.
• Performing other administrative duties as assigned by the Supervisor.

Requirements:

• Must be 18 years or older.
• Enrolled in a post-secondary program.
• Up-to-date Standard First Aid and CPR (C).
• Up-to-date Immunizations and Health Assessment (per RCDHU requirements).
• Current negative Criminal Reference Check (within 6 months).
• Training in Workplace Hazardous Materials Information System (WHMIS), Safety in 4 Steps, and Accessibility for Ontarians with Disabilities (AODA).
• Ability to meet physical demands, including lifting 20 pounds, standing, bending, kneeling, crouching, and reaching.
• Proficiency with office equipment such as computers, scanners, copiers, and shredders.
• Proficient in Microsoft Office.
• Availability to work shifts between 9:00 am and 5:00 pm.

Application:

Please send your cover letter and resume via email to [e-mail] addressed to Jodi Lackey by June 6, 2025.

Only selected candidates will be contacted for an interview. Please note, ADCCS uses AI tools for candidate screening. If accommodations are needed for the interview, inform us at the time of contact.

Additional Information:

Accepted file types: pdf, doc, docx, rtf, txt, jpg. Max file size: 128 MB.

All rights reserved. Arnprior and District Child Care Services (ADCCS).