Administrative Assistant

First Student Shared Services; Dartmouth; On-site; CAD 35,000 - 50,000; Full time

Job summary

A leading transportation company is seeking an Administrative Assistant to support organizational functions. The role involves routine clerical tasks, maintaining filing systems, and assisting with various office duties. Candidates must have strong communication skills and proficiency in Microsoft Office, with a professional demeanor to work in a corporate environment.

Qualifications

• Less than 2 years experience in an administrative role.
• Proficient in Microsoft Office applications.

Responsibilities

• Perform routine clerical and administrative functions.
• Assist with invoicing, expense reports, and budgeting.
• Coordinate meetings and travel arrangements.

Skills

Microsoft Office

Excel

PowerPoint

Written communication

Verbal communication

Organizational skills

Attention to detail

Job description

At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day! Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation; they create and implement the most advanced training and technology the transportation industry has to offer.

About the Position

Performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing / maintaining paper and electronic files, coding and processing of department invoices, providing information to callers, and handling calendar of the General Counsel and updating various reports

Responsibilities :

• Assist in other processes such as reconciliation, expense report preparation, invoicing, annual budget development / compilation, etc.
• Answers telephones and gives information to callers, takes messages, or transfers calls to the appropriate individuals.
• Sets up and maintains paper and electronic filing systems for records, correspondence, and other materials.
• Opens, reads, routes, and distributes incoming mail and other materials. Prepares answers to routine letters.
• Completes and routes forms in accordance with company procedures.
• Arranges conferences, meetings, and travel reservations for office personnel. Coordinates conferences and meetings.
• Administers department programs, projects, and / or processes.
• Orders and dispenses supplies.
• Makes copies of correspondence and other printed material.
• Supports recruiting efforts by posting positions internally and externally. Coordinates interview schedules and travel arrangements for executive candidates.
• Some Dispatch duties as assigned or as required

Qualifications :

• Less than 2 years experience.
• Microsoft Office, Excel and PowerPoint skills.
• Good written and verbal communication skills.
• Excellent organizational and follow-up skills.
• Strong attention to detail.
• Ability to utilize office equipment such as fax machines, copiers, and phone systems; able to use computers for spreadsheet, word processing, database management, and other applications.
• Professional demeanor and confidence to work in an advanced corporate setting.

We aspire to have a culture where all people are First. We strive to attract and retain a diverse workforce therefore all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. First is also committed to providing a drug-free workplace. For candidates applying to positions in San Francisco or Los Angeles California, First will consider for employment qualified applicants with criminal histories consistent with the requirements of the San Francisco Fair Chance Ordinance or Los Angeles Fair Chance Ordinance. First is an equal opportunity employer and by doing so we will sustain and promote an inclusive culture that supports future growth for all