Administrative Assistant

Jobtailor; Clermont; On-site; CAD 42,000 - 60,000; Full time

Benefits offered by this job

Document management excellence

Event coordination support

French language proficiency

Job summary

Jobtailor in Canada is seeking an organized administrative professional to support management, coordinate scheduling, and handle a variety of document production tasks. You will manage records, organize events, and assist with business processes using information systems.

Fluency in French and strong attention to detail are required, along with a trade diploma and at least two years of relevant experience in a financial services environment.

Qualifications

• Trade school diploma in a related field.
• Minimum of two years of relevant experience.
• Knowledge of French is required.
• Proficiency in French spelling and grammar.
• Understanding of the philosophy and fundamentals of financial services cooperatives.
• Familiarity with telephone etiquette.
• Knowledge of service standards.

Responsibilities

• Support the general manager and/or managers in planning and coordinating management activities and record and track scheduling information.
• Follow up on phone calls, emails, and mail on behalf of managers.
• Produce various documents (e.g., records, minutes, reports, statistics, and balance sheets).
• Participate in organizing logistics for events (e.g., meetings, training sessions, travel, and PR activities).
• Perform internal administrative tasks (e.g., tracking sales, maintaining scorecards, monitoring expenses, inventory, and evaluations).
• Manage documents and update records for multiple areas in line with current practices.
• Draft, format, update, create, and revise informational documents produced by departments.
• Support retrieval of information, execute business processes, and use information systems.

Skills

Document Management

Event Coordination

French Proficiency

Administrative Support

Financial Services Knowledge

Education

Trade School Diploma

Tools

Document Production

Record Keeping

Performance Evaluation

Expense Tracking

Inventory Management

Job description

• Support the general manager and/or managers in planning and coordinating management activities, and record and track scheduling information.
• Follow up on phone calls, emails, and mail on behalf of managers.
• Produce various documents (e.g., records, minutes, reports, statistics, and balance sheets).
• Participate in organizing logistics for a variety of events (e.g., team meetings, committees, general meetings, training sessions, conference calls, travel, and public relations activities).
• Perform various internal administrative management tasks (e.g., tracking sales, maintaining scorecards, monitoring expense accounts, managing inventory and equipment, and conducting performance evaluations).
• Manage documents and update records for multiple areas (e.g., filing, purging, and storage) in accordance with current practices and regulations.
• Perform secretarial duties including drafting, formatting, updating, creating, and revising the wording of informational documents produced by various departments.
• Support the general manager and/or managers in retrieving information, executing business processes, and using information systems.

Requirements

• Trade school diploma in a related field
• Minimum of two years of relevant experience
• Knowledge of French is required
• Proficiency in French spelling and grammar
• Understanding of the philosophy and fundamentals of financial services cooperatives
• Familiarity with telephone etiquette
• Knowledge of service standards

Core Competencies

Demonstrates strong administrative support capabilities, including document management, scheduling, and event coordination. Proficient in French communication and knowledgeable in financial services cooperative fundamentals.

Highest-signal resume keywords

• Document Management
• Event Coordination
• French Proficiency
• Administrative Support
• Financial Services Knowledge

ATS Optimization Keywords

Hard Skills

• Document Production
• Record Keeping
• Performance Evaluation
• Expense Tracking
• Inventory Management

Soft Skills

• Telephone Etiquette
• Communication Skills

Certifications & Qualifications

• Trade School Diploma

Industry Keywords

• Financial Services Cooperatives
• Service Standards