administrative assistant

Uppal Building Supplies; Calgary; On-site; CAD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative Assistant to join their team in Calgary. This role involves coordinating seminars, managing office procedures, and ensuring smooth communication within the team. The ideal candidate will have a secondary school diploma and some experience in an administrative role. You'll be responsible for scheduling appointments, handling correspondence, and maintaining filing systems. Join a dynamic work environment where your organizational skills will shine and contribute to the efficiency of the office.

Qualifications

• Must have a secondary school graduation certificate.
• 7 months to less than 1 year of relevant experience required.

Responsibilities

• Arrange and coordinate seminars, conferences, and appointments.
• Maintain office procedures and manage inventory of supplies.

Skills

Organizational Skills

Communication Skills

Time Management

Education

Secondary (high) school graduation certificate

Tools

Microsoft Office Suite

Filing Systems

Job description

Overview

Languages

English

Education

1. Secondary (high) school graduation certificate

Experience

7 months to less than 1 year

On site: Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

1. Arrange and co-ordinate seminars, conferences, etc.
2. Coordinate the flow of information within the team
3. Open and distribute mail and other materials
4. Record and prepare minutes of meetings, seminars and conferences
5. Determine and establish office procedures and routines
6. Schedule and confirm appointments
7. Answer telephone and relay telephone calls and messages
8. Answer electronic enquiries
9. Compile data, statistics and other information
10. Order office supplies and maintain inventory
11. Arrange travel, related itineraries and make reservations
12. Greet people and direct them to contacts or service areas
13. Set up and maintain manual and computerized information filing systems
14. Type and proofread correspondence, forms and other documents