Administrative Assistant

Covenant Care; Calgary; On-site; CAD 42,000 - 54,000; Full time

Job summary

Covenant Care in Calgary, AB, seeks an Administrative Assistant to support the Resident Care Manager with front desk reception, scheduling, and payroll tasks while upholding our mission and values.

The role emphasizes compassionate service to residents and families, accuracy in clerical duties, and effective communication within a supportive living environment. This position requires prioritization, adaptability, and professionalism in a busy healthcare setting.

Qualifications

• Certificate in Administrative Assistant required.
• Two years of secretarial/administrative experience preferred (in supportive living environment).
• Proficient with Microsoft Office and desktop publishing.
• Experience with Dayforce HRIS is beneficial.
• Courteous in receiving and assisting residents, families, volunteers and visitors.

Responsibilities

• Provides reception front desk duties and administrative support to the Resident Care Manager.
• Manages daily admissions, discharges, and transfers of residents.
• Performs payroll and petty cash duties as part of fiscal tasks.
• Supports leadership with clerical services and coordination.

Skills

Microsoft Office

Desktop publishing

Dayforce HRIS

Interpersonal skills

Education

Certificate in Administrative Assistant

Job description

Position Summary:

Covenant Care welcomes all who share a calling to serve those most in need.

We are called to continue the healing ministry of Jesus by serving with compassion, upholding the sacredness of life in all stages, and caring for the whole person- body, mind and soul. The position of Administrative Assistant will commit to incorporate our mission, vision, and our values, which are Compassion, Collaboration, Respect, Social Justice, Integrity and Stewardship, and uphold our ethical traditions as foundational aspects in all actions and decision-making.

Reporting to the Resident Care Manager, the Administrative Assistant provides reception, administrative, scheduling / payroll services and works with the Resident Care Manager on receiving and responding to inquiries.

This position will:

• Model the organizations mission, vision, and values, consistently representing Covenant professionally and positively


• Collaborate effectively as a professional team player, supporting the achievement of Covenant’s Mission, Vision, and Values

Key Responsibilities

• Provides administrative assistance and clerical services to the Resident Care Manager and Leadership team


• Provides receptionist duties while working at front desk


• Responsible for daily admission, discharge, and transfers of all residents


• Fiscal Responsibilities such as managing petty cash and making deposits of food/ resident payments


• Other duties as requested

Major Qualifications

• Certificate in Administrative Assistant required


• Two (2) years of secretarial/administrative experience required (In supportive living environment preferred)


• Intermediate to advanced knowledge of Microsoft Office products and desktop publishing programs


• Experience is Dayforce HRIS software is beneficial


• Courteous in receiving and assisting residents, families, volunteer and visitors


• Experience working with seniors is an asset


• Ability to set priorities, self motivated, able to work under pressure and deal with people in a conflict situation Ability to maintain good working relations with staff, public and outside agencies


• Effective written (including electronic) and verbal communication


• Strong inter-personal skills


• Flexibility with changes in the organization and maintain a positive outlook