Administrative Assistant

Bantrel Co.; Calgary; Hybrid; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Comprehensive benefits package

EDO (Earned Day Off) program

Hybrid remote work program (up to 52)

Job summary

Bantrel Co. is seeking an Administrative Assistant to support corporate and project teams from Calgary, AB. The role involves coordinating travel, reviewing expense reports, organizing meetings and events, and providing broad administrative support across the business.

The successful candidate will be highly organized, capable of managing multiple priorities in a fast-paced environment, with expectations for occasional overtime and after-hours support.

Qualifications

• Minimum 4 years of experience in Administrative Assistant or similar role.
• Post-secondary education in business or related field preferred.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Visio, Teams, SharePoint).
• Experience coordinating travel and processing expense reports; Concur a plus.

Responsibilities

• Coordinate travel arrangements for corporate and project personnel.
• Prepare and audit travel and entertainment expense reports for accuracy and compliance.
• Provide guidance on travel and expense processes to staff.
• Ensure compliance with travel policies and escalate exceptions as needed.
• Coordinate meetings, trainings, events, and related activities.
• Respond to inquiries from employees, clients, and management in a professional manner.
• Support management and act as backup for administrative team during peak periods.
• Maintain accurate records using Microsoft Office tools and SharePoint.

Skills

Travel coordination

Expense reports

MS Office

Outlook

Word

Excel

Visio

Teams

SharePoint

Communication

Time management

Independent work

Education

Post-secondary education in business or related field

Tools

Concur

Job description

Bantrel is proud to be a leading provider of Engineering, Procurement, Construction and Construction Management (EPC / EPCM) services in Canada.

For 40 years we have delivered end-to-end solutions for some of Canada’s most challenging and complex energy, mining, infrastructure, industrial and nuclear projects, with an unrelenting focus on safety and quality.

We operate independently but leverage the global expertise of and provide resources to our affiliate Bechtel Corporation, one of the largest EPC companies in the world, and remain Canadian focused including through our other shareholder, McCaig Investments, a respected local family group of businesses and deep community supporter. Our private ownership provides long-term business planning and strategic decision horizons supported by a strong financial position.

We are currently seeking an Administrative Assistant to support our corporate and project teams, based out of Calgary AB. This role is responsible for coordinating travel arrangements, reviewing expense reports, organizing meetings and events, and providing a broad range of administrative support across the business. The successful candidate will be highly organized, detail-oriented and capable of managing multiple priorities in a fast-paced environment.

• Coordinate travel arrangements for corporate and project personnel, including flights, accommodations, camp bookings, transportation, and related logistics to ensure seamless travel planning and execution.
• Prepare, review, and audit travel and entertainment expense reports for accuracy, completeness, and compliance with company policies.
• Provide guidance and support to employees and contractors on travel, expense reporting processes, and related procedures.
• Ensure compliance with corporate and project travel policies and elevate exceptions or concerns as appropriate.
• Assist with the coordination of meetings, training sessions, employee events, drug testing programs, catering, and other administrative activities.
• Respond to inquiries from employees, clients, project personnel, vendors, and management in a professional, timely, and customer-focused manner.
• Provide administrative support to management and act as backup support for members of the corporate and project administration team during absences and peak periods.
• Maintain accurate records, files, and documentation using Microsoft Office applications, Teams, and SharePoint.
• Perform other administrative and project support duties as assigned

Qualifications

• Minimum 4 years of experience in an Administrative Assistant, Administrative Coordinator, Travel Coordinator, or similar administrative support role.
• Post-secondary education in business or a related field would be considered an asset.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, Visio, Teams, and SharePoint.
• Experience coordinating travel arrangements and processing or reviewing expense reports; experience with Concur is considered an asset.
• Strong organizational and time-management skills with the ability to establish priorities, manage a high volume of work, and adapt to changing business needs.
• Proven ability to work independently and collaboratively within a team-oriented environment.
• Strong problem-solving, organizational and interpersonal skills, with the ability to manage multiple priorities and maintain professionalism in a fast-paced environment.
• Demonstrates a high level of professionalism with strong written and verbal communication skills.
• Flexibility to work occasional overtime and limited after-hours support as needed.

Additional Information

Why Join Bantrel?

We offer a competitive compensation package, a great learning environment, interesting & challenging work and the opportunity for career advancement.

• Immediate access to a comprehensive benefits package that provides extended health, dental, vison, prescription coverage and flexible healthcare and personal spending accounts (no waiting period)
• Employer Group RRSP plan with no matching required
• Eligible employees can participate in our Earned Day Off program (EDO) providing alternate Fridays off (based on annual calendar)
• Hybrid remote work program (up to 52 days per year, based on eligibility)

Our culture is guided by our Mission and Values , these shape how we treat one another, our Clients, and how we achieve excellence. Bantrel has a long and vibrant history of local community involvement, employee volunteerism, and corporate philanthropyBantrel encourages applications from people with disabilities. We are committed to creatingan inclusive and accessible environment. Accommodations are available upon request for candidates taking part in all aspects of the recruitment process. Bantrel is committed to fostering an inclusive workplace that welcomes and values Indigenous perspectives. Learn more about our approach to diversity and inclusion here .

As part of the recruitment process, successful clearance of applicable pre-employment checks is required which may include Criminal Background/Police Information check, Drug & Alcohol test, Reference checks as well as submittal of Provincial Driver’s Abstract. Please note only those candidates selected for interview will be contacted - all other resumes will be retained for future consideration. No phone calls or unsolicited agency resumes please.AI technology is utilized by Bantrel as part of our recruitment process.