Document Controller

Bantrel Co.; Calgary; Hybrid; CAD 60,000 - 85,000; Full time

Benefits offered by this job

Comprehensive benefits package

RRSP plan

Earned Day Off (EDO) program

Hybrid remote work program

Job summary

Bantrel Co. is seeking a qualified Document Controller to join the Energy team in Calgary, AB. The role focuses on managing project documentation within the EDMS, ensuring accuracy, compliance, and traceability across engineering, procurement, and construction activities.

Responsibilities include metadata attribution, version control, audits, and supporting handover while mentoring junior staff and promoting best practices in document control.

Qualifications

• 3-5 years of document control experience in engineering, construction, infrastructure, or data management environments.
• Strong understanding of document control principles including metadata attribution, version control, QA and records management best practices.
• Proven experience using EDMS and other document management platforms in fast-paced project environments.
• Advanced proficiency with Microsoft Office Suite (Excel, Word, Outlook, Visio), SharePoint, Adobe Acrobat or Bluebeam; knowledge of Aconex is an asset.
• Excellent verbal and written communication skills, with ability to interact with internal and remote stakeholders.

Responsibilities

• Manage the flow, quality, integrity, and storage of project documentation within the EDMS, ensuring compliance with project standards and controls.
• Support project participants in using the EDMS and adhering to document management procedures.
• Handle, upload, distribute, and maintain engineering, vendor, contractor, client, and project correspondence with metadata attribution and version control.
• Perform quality checks and reviews to maintain high-quality deliverables.
• Conduct audits of document attributes to ensure accuracy and compliance, resolving discrepancies.
• Coordinate document numbering and equipment tag reservations for controlled documentation.
• Assist in expediting document reviews and approvals as required.
• Collaborate with engineering, procurement, construction, and project teams to optimize workflows and records management.
• Perform other duties and support training/mentoring of document control personnel.

Skills

Document control

EDMS

MS Office Suite

SharePoint

Adobe Acrobat/Bluebeam

Aconex (asset)

Communication

Education

High school diploma

Post-secondary in Business Administration / Information Management (asset)

Tools

Aconex

MS Office

SharePoint

Adobe Acrobat/Bluebeam

Job description

Bantrel is proud to be a leading provider of Engineering, Procurement, Construction and Construction Management (EPC / EPCM) services in Canada.

For 40 years we have delivered end-to-end solutions for some of Canada’s most challenging and complex energy, mining, infrastructure, industrial and nuclear projects, with an unrelenting focus on safety and quality. Bantrel performs design and procurement services from our primary Calgary, Edmonton, Saskatoon, and Toronto office locations and delivers construction management and self-perform construction services at various Client sites across Canada.

We operate independently but leverage the global expertise of and provide resources to our affiliate Bechtel Corporation, one of the largest EPC companies in the world, and remain Canadian focused including through our other shareholder, McCaig Investments, a respected local family group of businesses and deep community supporter. Our private ownership provides long-term business planning and strategic decision horizons supported by a strong financial position.

We are currently seeking a qualified Document Controller to join our Energy team, based out of Calgary AB. The Document Controller is responsible for managing and maintaining project documentation within the Electronic Document Management System (EDMS), ensuring accuracy, quality, compliance, and document traceability. Working closely with engineering, procurement, construction, contractors, vendors, and clients, this role supports document workflows, reviews, approvals, records management, and project handover activities. The position also assists with audits, metadata management, document numbering, and the implementation of document control best practices to support successful project execution.

• Manage the flow, quality, integrity, and storage of project documentation within the Electronic Document Management System (EDMS), ensuring compliance with project standards, procedures, and document control requirements.
• Support project participants in the effective use of the EDMS and adherence to document management procedures, providing day-to-day guidance to internal and external stakeholders, including vendors, contractors, consultants, and clients.
• Handle, upload, distribute, and maintain engineering, vendor, contractor, client, and project correspondence documentation within the EDMS, ensuring accurate metadata attribution, version control, and complete document traceability.
• Perform quality checks and reviews of document records in accordance with project requirements to maintain high quality production of deliverables.
• Perform audits, and review document attributes and metadata to ensure accuracy, completeness, and compliance, resolving discrepancies with responsible parties to maintain project schedules and data integrity.
• Coordinate and manage document number and equipment tag reservations for both internally and externally controlled documentation, ensuring consistency across technical and non-technical project scopes.
• Assist in expediting document reviews and approvals as required.
• Collaborate closely with engineering, procurement, construction, and other project teams to ensure efficient document workflows, seamless document handover, and complete records management throughout the project lifecycle.
• Perform other duties as assigned.
• Assist the Lead Document Controller with the training, mentoring, and development of document control personnel, and support the implementation of document control best practices across the project teams.

Qualifications

• 3-5 years of document control experience within engineering, construction, infrastructure, or data management environments, with demonstrated experience supporting multi-disciplinary project teams.
• Strong understanding of document control principles, including document lifecycle management, metadata attribution, version control, quality assurance, and records management best practices.
• Proven experience using Electronic Document Management Systems (EDMS) and other document management platforms in fast-paced project environments.
• Advanced proficiency with Microsoft Office Suite (Excel, Word, Outlook, Visio), SharePoint, Adobe Acrobat or Bluebeam, and the ability to quickly learn and adapt to new software applications; experience with Aconex is considered an asset.
• Excellent verbal and written communication skills, with the ability to effectively interact and build productive relationships with internal and remote team members, including project stakeholders, contractors, vendors, consultants, and clients.
• Proven interpersonal skills with a proactive, collaborative approach and a willingness to share knowledge, mentor team members, and contribute to a positive team environment.
• High school diploma required; post-secondary education in Business Administration, Information Management, Engineering Technology, or a related field is considered an asset.

Additional Information

Why Join Bantrel?

We offer a competitive compensation package, a great learning environment, interesting & challenging work and the opportunity for career advancement.

• Immediate access to a comprehensive benefits package that provides extended health, dental, vison, prescription coverage and flexible healthcare and personal spending accounts (no waiting period)
• Employer Group RRSP plan with no matching required
• Eligible employees can participate in our Earned Day Off program (EDO) providing alternate Fridays off (based on annual calendar)
• Hybrid remote work program (up to 52 days per year, based on eligibility)

Our culture is guided by our Mission and Values , these shape how we treat one another, our Clients, and how we achieve excellence. Bantrel has a long and vibrant history of local community involvement, employee volunteerism, and corporate philanthropy.Bantrel encourages applications from people with disabilities. We are committed to creatingan inclusive and accessible environment. Accommodations are available upon request for candidates taking part in all aspects of the recruitment process. Bantrel is committed to fostering an inclusive workplace that welcomes and values Indigenous perspectives. Learn more about our approach to diversity and inclusion here .

As part of the recruitment process, successful clearance of applicable pre-employment checks is required which may include Criminal Background/Police Information check, Drug & Alcohol test, Reference checks as well as submittal of Provincial Driver’s Abstract. Please note only those candidates selected for interview will be contacted - all other resumes will be retained for future consideration. No phone calls or unsolicited agency resumes please.AI technology is utilized by Bantrel as part of our recruitment process.

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