Administrative Assistant

Italian Centre Shop Calgary LTD; Calgary; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a passionate administrative professional to join their team. This role is essential for ensuring smooth operations and providing support to management. You will engage with diverse stakeholders, manage sensitive information, and coordinate various events. The company values its staff, offering perks like free lunch and health benefits, while fostering an inclusive culture. If you're ready to grow your career in a supportive environment that emphasizes community and collaboration, this opportunity is perfect for you.

Benefits

Free Lunch

Yearly Bonus

Health Benefits

Opportunities to Learn and Grow

Onsite Parking

Qualifications

• Experience in an administrative support role is essential.
• Proficiency in Microsoft Office, especially Outlook and Excel.

Responsibilities

• Provide administrative assistance for smooth day-to-day operations.
• Coordinate internal and external events and meetings.

Skills

Administrative Support

Microsoft Office

Communication Skills

Organizational Skills

Attention to Detail

Multitasking

Education

Experience in Administrative Support

Tools

Microsoft Outlook

Microsoft Excel

Job description

Are you a business professional ready to grow your career and join a team whose mission is to connect our communities through food and cultural experiences? Here at the Italian Centre Shop, we value, reward, and promote team members who are passionate about food, family, community and committed to doing a great job.

Shift Schedule :

• Monday to Friday 9 : 00am – 4 : 00pm

Perks : This is how we say thank you to our amazing staff!

• Free Lunch
• Yearly bonus
• Health Benefits for full-time employees
• Opportunities to learn and grow
• Onsite Parking

What You'll Be Doing :

Administrative Support & Organization

• Provide administrative assistance to ensure smooth day-to-day operations.
• Support in managing confidential and sensitive information with discretion.
• Maintain documentation, goal tracking, and prioritization of tasks.
• Coordinate special projects, research initiatives, and ad hoc requests as assigned.
• Keep a daily pulse on the store managers’ calendar and prepare any resources that may be required in advance to ensure they are always prepared and able to lead their team effectively.
• Take meeting notes as needed and communicate these items as directed.

Communication & Coordination

• Support coordination of internal and external events, meetings, and initiatives.
• Act as a point of contact for internal and external stakeholders, ensuring prompt, friendly, professional responses.
• This position may be increased to include booking travel arrangements and reconciliation of company assets in the future.

We are willing to train the right candidate, but most successful candidates possess these :

• Outgoing personality and genuine desire to build relationships with those around you.
• Experience in an administrative support role.
• Proficiency in Microsoft Office, including Outlook and Excel.
• Strong organizational skills with keen attention to detail.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Professionalism, discretion, and adaptability to evolving responsibilities.

Physical Requirements

• Long periods of sitting, typing and screen time.
• Some bending and twisting

If you want to join a positive organization that embraces culture and diversity and allows everyone to be the best version of themselves at work, then visit our careers site to learn more about the company and the exciting opportunities available.