Administrative Analyst, Portfolio Management

Canada ICI Capital Corporation; St. Albert; On-site; CAD 50,000 - 80,000; Full time

Job summary

An established industry player in commercial real estate finance is seeking a dedicated Administrative Analyst to join its dynamic Portfolio Management Team. This full-time role in St. Albert offers a fantastic opportunity to support mortgage investments while developing your skills in a thriving sector. The position involves communicating with originators and borrowers, preparing essential documentation, and ensuring the accuracy of reports. With a modern work environment, competitive salary, and a comprehensive benefits package, this role is perfect for those eager to grow in the real estate finance industry. Join a team that values mentorship and promotes from within, making a significant impact in your career.

Benefits

Free onsite parking

Comprehensive benefits package

RRSP matching program

Team-building activities

Employee & Family Assistance Program

Life & disability insurance

Regular events and lunches

Qualifications

• Strong communication and organizational skills are essential for this role.
• Experience in the commercial real estate industry is an asset.

Responsibilities

• Prepare and distribute investor-specific reporting on a regular cycle.
• Assist with the annual review of mortgage facilities and documentation.

Skills

Communication Skills

Organizational Skills

Customer Service

Attention to Detail

Multi-tasking

Education

Experience in Commercial Real Estate

Tools

Microsoft Office Suite

O356

Outlook

Word

Excel

Job description

Located in St. Albert, Alberta, and reporting to the Manager, Portfolio Management, this full-time position will provide support to the Portfolio Management Team within Canada ICI’s Asset Management Group (AMG) in their administration of Mortgage Investments made by Canada ICI’s broad investor network.

The main roles of the position include communicating with Originators and Borrowers for the collection of Annual Review Documents, reviewing and organizing the information as received and the continued support to the other Analysts with Portfolio Management. This is an excellent opportunity for those looking to establish or expand their foundation in the real estate finance industry.

This Position Offers?

• Love where you work! Our office is a modern welcoming environment, located in St. Albert – Suite #106, 205 Carnegie Drive, with free onsite parking.
• Competitive salary plus semi-annual bonus structure.
• Comprehensive benefits package, which includes extended health care (with paramedical coverage), dental, health spending account, Employee & Family Assistance Program as well as life & disability insurance.
• RRSP matching program.
• Join our dynamic supportive work environment where we have regular events, lunches, and team-building activities.
• We foster and mentor your growth & development, often promoting within.

Education and Skills

• Some experience in Commercial Real Estate Industry is an asset.
• Proficiency with Microsoft Office Suite including O356, Outlook, Word and Excel.
• Proven organizational skills and demonstrate the ability to prioritize and multi-task.
• Excellent attention to detail.
• Strong communication skills, verbal & written, with experience in providing excellent customer service.
• Ability to develop and maintain a positive working relationship with various departments, originators, customers, solicitors, and third-party professionals.
• Ability to multi-task and work in a rapidly changing environment with shifting deadlines and priorities.

Responsibilities

• Responsible for the preparation and distribution of investor-specific and portfolio-wide reporting on a weekly, monthly, quarterly and annual cycle as required.
• Assist Analysts with the completion of annual and periodic review of mortgage facilities held by investors within the Asset Management group, including, but not limited to:
• Preparing Annual Review Letters for all loans to include all documents required to complete the Annual Review as outlined in the Commitment.
• Coordinating with the Origination team and sending out all letters to the Originators and/or the Borrowers directly.
• Sending follow up emails to Originators and/or Borrowers for the Annual Review documents if not received with the first request.
• As documents are received, the Administrative Analyst will be responsible for the following actions:
• Saving all documents to the appropriate folder.
• Reviewing documents to confirm they are complete and contain the required information.
• Completing an Annual Review checklist to be saved in the folder.
• Alerting the Analyst that all information has been received and the annual review can be completed.
• Upon completion of the underwriting and analysis of the annual review, as confirmed by the Analysts, the Administrative Analyst will advise the remaining AMG teams that the review is completed and ensure the appropriate fee is entered into CMS.
• Responsible for Rate Lock Letters, including:
• Preparing.
• Receiving approvals.
• Arranging for Execution.
• Distributing to the appropriate parties.
• Provide support to Documentation, Funding and Servicing teams within the AMG Group as required.

About Canada ICI

Canada ICI is the country's leading commercial real estate finance firm, annually arranging financing above $9 Billion through its offices in Toronto, Vancouver, Victoria, Montréal, Calgary, Edmonton, St. Albert, Ottawa, Halifax, and Winnipeg. Our proven track record, extensive market knowledge, and ability to creatively bring quality deals together have made us a trusted advisor for some of Canada's most active real estate owners.

Want to Learn More?

Not ready to apply? We invite you to explore what it's like working with Canada ICI. Learn more about our culture, our values, and how we can help you build your career in commercial real estate. Visit www.icicareers.com.

Canada ICI is committed to achieving a diverse and inclusive workforce and strongly encourages applications from diverse candidates.

While we thank all applicants for their interest, only those individuals selected for an interview will be contacted.